Waterstones
Accounts Payable Supervisor
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About the job
Property Accounts Payable Team Leader
12 Fixed Term Contract
Based in Solihull
We are looking for an Accounts Payable Team Leader to join our friendly finance team based in our Solihull office. Leading a small team of two other people, you will be responsible for managing the accounts payable team for property accounts ensuring that all property related payments are processed on time and all appropriate paperwork is received, is accurate and processed through in a timely manner to our finance system. You will also assist the Property Accountant with month end accrual and prepayment posting and balance sheet completion.
What you will be doing
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Overseeing the accurate processing of rent, service charges, business rates, BID levy charges, property insurance invoices and credit notes and ad hoc property costs. Including verifying invoices are processed correctly before they are uploaded.
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Responsible for the property accounts weekly payment proposals. Ensure all due invoices are picked up in the weekly payment and ensuring internal approvals have been given. Includes service charge, insurance, BID Levy and ad hoc property costs.
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Responsible for property accounts payments which includes the monthly rent payments, weekly service charge, insurance and turnover rent payments and ad hoc payment requests.
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Responsible for the month end balance sheets for the property aged creditors for all ledgers.
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Monitoring of property aged creditor balances highlighting any missing documents that need requesting or any refunds that need to be chased and providing commentary for aged balances over 90 days.
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Dealing with supplier queries - Reviewing queries flagged from team and reconciling accounts to supplier transaction histories to resolve queries on account.
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Responsible for the outstanding tax invoice month end balance sheet and identifying outstanding tax invoices for the team.
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Responsible for approving new account and amendment requests ensuring the rent database is up-dated with the latest information and MRI Horizon is up-dated with the new supplier and landlord details.
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Liaising with our 3rd party agents, for service charge and property insurance.
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Liaising with the Estates team and other finance personnel on a regular basis, to resolve supplier queries, internal queries etc.
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Responsible for service charge month end which includes posting of accruals and prepayments relating to service charge and explaining any differences to budget.
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Resolving balance sheet values/queries relating to service charges and escalating queries to Property Accountant.
What we need from you
Essential
- Working knowledge of an Accounts Payable environment.
- Strong excel skills to include VLOOKUP and Pivot Tables.
Desirable
- Team leader experience.
- Experience of payment processing.
Person Profile
- Systematic and methodical approach.
- Exceptional attention to detail and accuracy.
- Organised and able to manage workload.
- Self-Motivated.
- A proactive player, willing to use initiative.
Why work for Waterstones
Waterstones is the cornerstone of bookselling across the UK and Ireland. Joining Waterstones means being an active part in a success story that began in 1982, and books are as popular now as the day we started.
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Trading across the UK, Ireland and Europe, we are present in over 300 shopping locations, where Waterstones continues to thrive, each year actively pursuing a programme of new bookshop openings. Online at Waterstones.com, we meanwhile mirror the essence of our bookshops, further showcasing the unique enthusiasm and knowledge of our booksellers.
If you have the relevant essential experience and you are interested, we would love to hear from you.
Waterstones is committed to encouraging equity, diversity and inclusion in the workplace, and is dedicated toward eliminating unlawful discrimination. Our aim is to be truly representative of all sections of society and our customers, and for each employee to feel fully respected and to be able to give their best.
Diversity Statement
At Waterstones, we are committed to creating a workplace that is fair and inclusive to people from all backgrounds, perspectives and experiences, and we strive to promote an inclusive work culture. We are working hard to ensure our recruitment processes are free from bias, and our aim is to be truly representative of all sections of society and our customers, and for each employee to feel fully respected and able to give their best.
Reasonable Adjustments
We understand that some disabled applicants may, due to the nature of their disability, find some parts of the recruitment process challenging. If you need any reasonable adjustments during any part of the interview process, please make these known either to your interviewer or the person you liaise with when setting up your interview.
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