The University of Sheffield
Accounts Payable Vendor Management Assistant
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The University of Sheffield
Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.
We Offer
A fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.
Overview
We are a world top-100 university renowned for excellence, impact and distinctiveness of our research-led learning and teaching. The Research Excellence Framework (REF) confirmed our place as a world-leading university demonstrating that our research is having a significant positive impact on lives across the globe.
An exciting opportunity has arisen for a Vendor Management Assistant to join the Department of Finance and utilise and develop their skills and knowledge within a busy and forward-focused Accounts Payable team.
Main Duties And Responsibilities
To provide a high-quality administrative and clerical service including but not limited to:
- Managing, monitoring and responding to standard and non-standard requests for information and support for all vendor queries.
- To facilitate the setting up of new vendors and managing existing vendor account details. To ensure compliance with the Vendor and Contract Management Policy, verifying all new requests are appropriately tiered.
- To ensure all vendor records are up to date, available, and accessible for all exercises and to ensure information is ready for audit either internally or externally.
- To support the payments team with amending vendor records according to banking mandates and file formats, to enable the smooth payment process through our banking partners.
- To update the Accounts Payable Team’s website as and when required to ensure all information is relevant and valid.
- Assist staff with matters relating to Financial Regulation adherence, and signpost to viable alternative payment methods.
- To support the Accounts Payable team with one-time vendor requests.
- To take minutes and details of actions, roles, responsibilities, and timelines at meetings when requested to do so by a team member.
- To prioritise and plan own workload based on departmental demands.
- Any other duties commensurate with the grade.
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Person Specification
You should provide evidence in your application that you meet the following criteria. We will use a range of selection methods to measure your abilities in these areas including reviewing your online application, seeking references, inviting shortlisted candidates to interview, and other forms of assessment action relevant to the post.
Criteria
| Criteria | Essential or Desirable | Stage(s) assessed at |
|---|---|---|
| 5 GCSE (or equivalent) at grade C or above (must include English and Maths) | Essential | Application |
| Experience of working with Microsoft Office Packages such as Word, Excel and Google applications such as Drive, Mail, Sheets | Desirable | Interview |
| Experience of working in a hybrid team environment and maintaining effective working relationships | Essential | Interview |
| Ability to demonstrate effective communication skills both written and verbal, combined with excellent customer service skills | Essential | Interview |
| Ability to demonstrate excellent organizational and time management skills including the ability to assess and organise resources, and plan and progress work activities | Essential | Interview |
| Ability to demonstrate effective work prioritization paying particular regard to deadlines | Essential | Interview |
| Ability to manage conflicting demands and meet strict deadlines while maintaining a high degree of accuracy | Essential | Interview |
| Ability to promote the department and team with paying particular regards to updating webpages and information relating to Accounts Payable | Desirable | Interview |
Further Information
- Grade: Grade 4
- Salary: £25,249 - £26,707 per annum pro-rata with the potential to progress to £28,778 per annum through sustained exceptional contribution.
- Work arrangement: Full-time
- Duration: Open-ended
- Line manager: Team Leader - Accounts Payable
- Direct reports: None
- Our website: University of Sheffield Accounts Payable
For informal enquiries about this job, contact Sheryl Trezise, Accounts Payable and Payments Manager at s.trezise@sheffield.ac.uk.
Next steps in the recruitment process
Successful candidates will be informed of interview details directly.
Our vision and strategic plan
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We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).
What We Offer
- A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
- Flexible working opportunities, including hybrid working for some roles.
- Generous pension scheme.
- A wide range of discounts and rewards on shopping, eating out, and travel.
- A variety of staff networks, providing opportunities for social interaction, peer support, and personal development (for example, Race Equality, LGBT+, Women’s, and Parent’s networks).
- Recognition Awards to reward staff who go above and beyond in their role.
- A commitment to your development with access to learning and mentoring schemes.
- A range of generous family-friendly policies including:
- Paid time off for parenting and caring emergencies.
- Support for those going through the menopause.
- Paid time off and support for fertility treatment.
- And more.
More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).
We are a Disability Confident Employer
If you have a disability and meet the essential criteria for this job, you will be invited to take part in the next stage of the selection process.
Criminal record
Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page: sheffield.ac.uk/jobs/candidates (opens in a new window).
We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches, and insights, it can lead to richer, more creative, and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs, and ways of living for everyone.
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