Osteotec
Accounts Receivable Specialist
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Job Description
Job Title: Accounts Receivable & Finance Operations Coordinator
Role Purpose
We are looking for an organised and proactive finance professional to take ownership of the end-to-end financial administration for one of our key customer accounts.
This is a newly created role supporting a significant new business opportunity, responsible for ensuring customer transactions are processed accurately, invoices are managed efficiently, cash is collected promptly and commission invoices are raised correctly.
Working closely with Finance, Sales and Operations, you will play a key role in maintaining excellent financial controls while identifying opportunities to improve processes as the account continues to grow.
Key Responsibilities
Sales Invoicing
- Process customer sales invoices generated from the inventory management system into Xero.
- Ensure invoices are accurate, complete and processed within agreed timescales.
- Liaise with Customer Service Team to investigate and resolve invoice discrepancies before processing.
- Process credit notes and adjustments where required.
- Maintain accurate customer records within the finance system.
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Accounts Receivable & Credit Control
- Take ownership of the customer sales ledger.
- Monitor outstanding invoices and proactively manage overdue debt.
- Liaise with NHS and private hospital finance departments regarding outstanding invoices.
- Work with internal sales representatives to resolve payment queries and support debt recovery.
- Maintain accurate records of customer communications and outstanding actions.
- Produce customer statements as required.
Cash Allocation & Reconciliations
- Allocate customer receipts accurately within Xero.
- Reconcile customer accounts and investigate discrepancies.
- Complete reconciliations to support commission calculations.
Commission Processing
- Prepare and reconcile data required for commission calculations.
- Raise commission invoices accurately and within agreed deadlines.
- Investigate and resolve commission-related queries.
Process Improvement
- Identify opportunities to improve efficiency and accuracy of financial processes.
- Support development of scalable procedures as transaction volumes increase.
- Assist with improvements between the inventory management system and Xero.
- Maintain process documentation.
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General Finance Support
- Support the wider finance team during busy periods.
- Assist with audit requests relating to customer transactions.
- Comply with company financial controls and procedures.
- Undertake other duties appropriate to the role.
Skills & Experience
Essential
- Previous experience in an Accounts Receivable, Sales Ledger or Finance Assistant role.
- Strong reconciliation skills and attention to detail.
- Experience of credit control and cash allocation.
- Experience using accounting software, Xero knowledge is desirable.
- Good Microsoft Excel skills.
- Excellent organisational and communication skills.
Personal Attributes
- Organised and methodical
- Takes ownership
- Proactive
- Detail-oriented
- Collaborative
- Continuous improvement mindset
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