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Acquisitions & Copy Cataloging Assistant
The Acquisitions & Copy Cataloging Assistant is responsible for supporting the full lifecycle of library materials, including ordering, receiving, processing, copy cataloging, distributing, and withdrawing for all Springfield library locations. Work is performed under the general supervision of the Collection Development Manager and the Technical Services Supervisor who review work through observation, reports, and conferences. No supervision is exercised over other employees.
- Unpacks and receives items in the Integrated Library System (ILS)
- Sorts daily shipments in preparation for cataloging and processing
- Assists with inventorying shipments from vendors
- Identifies and reports issues related to damaged items, incorrect shipments, incomplete orders, or vendor discrepancies to Collection Development Manager or Technical Services Supervisor
- Performs copy cataloging following established bibliographic standards and local procedures of assigned materials, which may include books, serials, audiovisual media, digital/non-print formats, realia, and non-English materials
- Identifies and reports errors or inconsistencies in local and national database records to Collection Development Manager or Technical Services Supervisor
- Corrects item record problems as needed
- Refers unusual or complex item records and problems in bibliographic records to the Collection Development Manager or Technical Services Supervisor
- Maintains accurate cataloging statistics and workflow documentation
- Assists with special projects within the Technical Services department
- May assist with preparation of materials including labeling, stamping, and distribution to libraries
- May assist with ordering and tracking materials within the integrated library system (ILS) or on vendor websites
- Supports department members with acquisitions, cataloging, and processing tasks to maintain efficient workflow
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Qualifications
- High school diploma or equivalent
- One to three years of library experience, including ILS maintenance
- Springfield City Library is a member of C/WMARS and currently uses the Evergreen ILS
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Additional Information
- The City of Springfield has a residency requirement and allows new hires up to two years to establish residency.
- Learn more about working with us, including links to videos showing some of the highlights of our beautiful city by exploring this page: Work at the Library.
- We are home to an AHL professional men’s hockey team, a symphony orchestra, five Smithsonian-affiliated museums plus numerous independent and college galleries, and many other activities to get involved in.
Application Details
- Apply by Tuesday, August 4, 2026 at 11:59 pm.
- The annual salary for this 37.5 hours a week job is $40,287.
- We welcome a cover letter to help us get to know you and your qualifications better when you apply at https://www.governmentjobs.com/careers/springfieldma/jobs/5417635
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