Bauer Media Group
Acting Management PA
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PA to Publishing Management Team
We’re looking for an experienced PA to join our Publishing Management team for a 12-month fixed-term. This is a hands-on role suited to someone personable, organised, precise and discreet who plays a key part in the smooth-running of busy and varied Publishing teams.
The Difference you will make
The Management PA provides confidential, proactive and detail-focused administrative support to senior leaders within the publishing business. Operating with autonomy and discretion, this role is pivotal in supporting strategic meetings, coordinating communications and serving as a highly trusted liaison between internal and external stakeholders.
The Management PA is expected to demonstrate sound judgement, exceptional organisational ability, and a calm, professional demeanour under pressure. The role contributes to the broader effectiveness of the leadership and publishing teams by ensuring that administrative processes are streamlined, sensitive issues are handled with tact and integrity and critical priorities are actioned in a timely and confidential manner. You will be proactively identifying and resolving issues before they become problems.
This role plays an ambassadorial function - strengthening relationships with clients, suppliers, and internal teams alike. The postholder is also responsible for supporting business operations through accurate document preparation, event coordination, travel management, and data tracking, whilst participating in a collaborative culture within the wider business support network.
This role also works alongside the Content Team Co-Ordinator and Facilities team to support the London office with general enquiries and co-ordination where needed, ensuring the smooth and efficient functioning of the publishing teams.
Key Responsibilities
- Providing PA support to 5 Publishers with duties including but not limited to: diary management, arranging meetings, booking meeting rooms, desks and venues, organising travel bookings and logistics, assisting with preparing materials for meetings such as agendas and presentations, submitting expenses, processing payments and invoices using Bauer Media’s finance systems
- Handling sensitive and confidential information with discretion
- Answering queries promptly and professionally – internally and externally, and filter any other queries to the relevant individual or department
- General office duties e.g., ordering refreshments, greeting guests, liaising with the facilities team
- Assisting with ad-hoc requests, including but not limited to: organising and co-ordinating events, away days & workshops, booking taxis for guests or clients
- Supporting on projects
- Assisting with recruitment alongside HR and supporting onboarding of new starters in the team; communicating with successful candidates, arranging IT equipment and completing forms
- Working with Publishers to keep the departmental organisation charts up to date
- Providing ad-hoc cover for other PAs when required
- Providing some administrative support to teams across Publishing department
- Attending meetings where necessary; drafting minutes and circulating action points
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Key Contacts
Supporting 5 x London-based Publishers
Key Collaborators
PAs, EAs, Content Team Co-ordinator & Editorial Assistants
Leadership team
Facilities and IT teams
Finance, Legal and HR teams
Editorial and Production teams
Marketing, Commercial and Communications teams
The Skills you will bring
- Meticulously organised and detail focused
- Strong previous stakeholder management and interpersonal skills both internally and externally
- Someone who thrives in ensuring a smooth process from start to finish
- Flexible approach with ability to prioritise tasks
- Discretion and situational awareness
- Confident working solo and as part of a team
- Self-starter with strong initiative to find solutions before issues arise
- Clear and personable communicator (on Teams/email and in person)
- Ability to deliver under pressure and to tight deadlines
- Experience supporting people in an office setting
- Experience coordinating UK & International travel logistics
- Competent at troubleshooting IT issues where needed
- Willingness to learn and go the extra mile
- Proficient in Microsoft Office applications
Working Pattern/Location
This is a Hybrid role that supports a balance of working from home and our office in London. Occasional travel to the Peterborough office.
Closing date
Friday 16th October
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About Bauer Media Group
We are a media business focused on creating content that matters to millions of people across Europe. Our offering extends from print and online publishing to audio broadcasting and entertainment, alongside investments in other media related sectors. With more than 500 million copies sold each year, we are one of Europe’s largest Publishers. From women’s and celebrities’ magazines to TV listings to food and special interest, we own some of the most popular publishing brands in Germany, UK, Poland and France – both digital and print. But not only that. Reaching over 61 million listeners weekly, we operate over 150 radio and podcast brands in nine countries, spanning the UK, Ireland, Poland, Slovakia, Denmark, Sweden, Finland, Norway and Portugal. Family-owned in the 5th generation, Bauer Media focuses on the long-term, with a consumer-first mindset that guides us across our diverse portfolio. Our workforce of 12,000 shares a common purpose: to deliver content and services that enrich people‘s everyday lives.
What’s in it for you
- You’ll have 28 days holiday, bank holidays & 2 volunteer days to use.
- Your development matters, so access to our internal training provider – Bauer Academy, is a huge win.
- We have enhanced Maternity/Adoption, Paternity and Shared Parental Leave Pay.
- You’ll have the opportunity for flexible working.
- And much more! Find the full details of our benefits here
Equal Opportunities
We are an international employer and equal opportunities are important to us. That's why we welcome everyone in their uniqueness, regardless of e.g. religion, gender, skin color, disability in our house.
Recruitment Process
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or a long term health condition, and need us to make any reasonable adjustments or do anything differently during any stage of the recruitment process, please let us know by emailing careershub@bauermedia.co.uk
We are actively recruiting for this position, however, the job advert may close earlier than expected.
Feedback
If you have any feedback regarding our UK recruitment process, please email careershub@bauermedia.co.uk we would love to hear from you.
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