• Admin
  • To maintain and develop new admin procedures/systems via updating records (such as absence tracker) and ensuring maintenance of physical and electronic documents/data to keep all records secure and accurate as possible for business efficient purposes
  • Updating/inputting transactions onto all logs/systems including DMS, AMS, absence tracker, receipts log, return mail, cheques, to ensure records are as secure and accurate as possible for business efficiency purposes
  • Post management: managing incoming and outgoing post, including assisting with the dispatch of confidential information to ensure HA maintains an efficient and timely post function to satisfy all stakeholder needs
  • Maintain health and safety standards by reporting hazards, antisocial behaviors, CCTV observations, logging all accidents and incidents to ensure a safe working environment to the best of ability
  • Provide secretarial support including transcribing, arranging and participating in meetings, minute taking, follow up filing/data input, routing correspondence, drafting and circulating communications as required, securing/keeping confidential sensitive information. All to allow efficient meetings and secure distribution of confidential information
  • Maintain stock levels of stationary and other office essentials by ordering stationery and equipment supplies in line with business needs to ensure business continuity and adequate office supplies are available for staff
  • With approval from line manager, provide support for project based work, such as producing project documentation and reporting requirements to help deliver projects for directors
  • Providing generalist admin support including photocopying, filing, sorting and maintain office reception appearance and general upkeep as per requirements of the charity to ensure a good public image for visitors and correspondents to the charity, smooth functioning of the front end and back end office

NB: Employee duties are not limited only to the above-mentioned responsibilities; they may perform other duties as assigned

Candidate essential criteria

• Certificate or diploma in administration or business or equivalent
• Or GCSE Maths and English with college level education
• 6-12 months experience in a similar role, minimum.
• Computer literate and competent with Microsoft office.
• Excellent written/spoken English.

Candidate desirable criteria

• Bilingual in mainstream language from Middle East and Asia advantageous.

How to apply

We are keen to appoint the right person for this position as soon as possible and will be considering applications as they are received. To maximise your opportunity, please submit your CV by clicking the link provided to apply. We look forward to receiving your application and hearing from you.

If you have any questions about the position, please do contact Human Appeal on recruitment@humanappeal.org.uk

Please note that we will only be contacting the shortlisted candidates. Applying candidates must have the legal authorisation or right to work in the designated work location/duty station.

Disclaimer: Human Appeal is committed to diversity, social inclusion, and gender equality/balance, and strongly encourages applications from underrepresented groups. The organisation maintains a zero-tolerance policy toward Sexual Exploitation and Abuse and Sexual Harassment (SEA/SH), with all staff required to comply with Preventing Sexual Exploitation and Abuse and Sexual Harassment (PSEA/SH) standards and safe recruitment procedures.