PortmanDentex
Admin Assistant
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Company Description
PortmanDentex is a leading dental group where your skills and ambitions make a real difference. We support over 370 practices across the UK and Ireland. We’re united by a passion for great dentistry, putting patients first and helping each other grow both at work and beyond.
Job Description
Job Title: Administrative Assistant
Department: Executive Support Team
Reports To: Executive Team Lead
Location: Cheltenham
Role Overview
The Administrative Assistant effectively assists the Executive Support Team to ensure that the company goals and objectives are met, and operations run smoothly.
The role is also responsible for managing the Cheltenham office and assisting with the London office when required.
Key Accountabilities
Administrative Support
- Assist the Executive Support Team with administrative support
- Booking and administration of travel and accommodation
- Manage post and courier bookings
- Manage telephone queries
- Maintain spreadsheets and keep data up to date and accurate
- Manage procurement of stationery, office provisions, office equipment, and gifts
- Co-ordinate on and off-site meetings and events.
Office Management
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
- Office management for the Cheltenham office, ensuring it always provides a first-class working environment
- Provide office assistance for the London office (approximately one day per month). Travel costs will be covered for this by the company
- Facilitate on-site meetings when required.
Event Responsibilities
- Assist in the planning and facilitation of events and colleague engagement initiatives
- Help to source venues and attend events to oversee set up and execution
- Post event evaluation with a continuous improvement approach to providing the best events possible.
Skills and Experience
Essential:
- Excellent computer skills using Outlook and Microsoft packages
- Exceptional people skills are essential as this role will work with a wide range of people both within and outside of PortmanDentex
- Persistence and diplomacy
- Ability to manage time effectively and work in a fast-paced environment
- Flexibility and adaptability
Desired:
- Previous experience in administration, office management, and/or event planning
Additional Information
In addition to a competitive basic salary, our benefits also include:
- Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme
- Additional Reward: bonus scheme based on business performance
- Extra Leave: Birthday off and option to buy 3 more days
- Family Support: Enhanced maternity/paternity leave
- Financial Security: Life assurance and pension scheme
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Application Process
When you click apply, we’ll need your CV and contact details, along with the answer to four quick questions and your application will be complete! You’ll get a response as quickly as we can, whatever the outcome of your application.
Ready to join us? Click apply to take the next step in your career.
IND003
Additional Information
We are an equal opportunity employer and value diversity, equity, and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.
Contract Type: Permanent
PortmanDentex Location: The Port - Cheltenham
Vacancy Type: Central Functions
Department: Executive
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills