Galliford Try
Admin Assistant
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Note for Recruitment Agencies:
We prefer to hire directly, and we will be in touch with our PSL Agencies if this role is eligible for release.
We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.
Role: Admin Assistant
Location: Middlesbrough, Cleveland
We are seeking a proactive and organised Admin Assistant to join our team on a permanent, full-time basis.
The successful candidate will provide essential administrative support to our Project Delivery teams, helping to ensure the smooth and efficient operation of multiple live projects and day-to-day office management. This role plays a key part in maintaining project documentation, coordinating training requirements, supporting employee onboarding, managing procurement activities, and maintaining accurate project records and performance data.
What you'll be doing:
- Provide comprehensive administrative support across multiple live projects.
- Maintain the company Training Matrix and coordinate training bookings to ensure compliance and competency requirements are met.
- Assist with the onboarding of new employees, including raising requisitions for IT equipment, PPE, and other essential resources.
- Raise purchase requisitions for office equipment, stationery, PPE, and operational requirements.
- Prepare and distribute project information packs for site supervisors and project teams.
- Support the Operations Manager & Project Managers with the preparation of reports, presentations, charts, and performance data.
- Compile and maintain statistical information, including Positive Observation reporting and Lost Time Incident data.
- Coordinate and book transportation and logistics requirements.
- Organise meetings, book meeting rooms, prepare agendas, and follow up on actions as required.
- Maintain, update, and distribute project records, documentation, and controlled documents.
- Develop a strong understanding of project delivery activities and provide administrative support to facilitate successful project outcomes.
- Maintain project performance trackers and key project metrics.
- Manage holiday bookings and maintain holiday records and trackers.
- Liaise with suppliers regarding orders, deliveries, and service requirements.
- Receipt goods and maintain accurate procurement records.
About you:
Essential
- A genuine commitment to supporting and promoting the Company's purpose, vision, values, and culture.
- Strong organisational skills with the ability to prioritise workloads and manage multiple tasks effectively.
- Excellent communication and interpersonal skills, with the confidence to build positive working relationships at all levels.
- Trustworthy, professional, and able to handle sensitive information with discretion.
- Positive, enthusiastic, and team-oriented approach.
- Flexible, resilient, and proactive, with a strong attention to detail.
- Good time-management skills and the ability to work independently when required.
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
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Desirable
- Previous experience in an administrative or project support role.
- Experience working within a construction, rail, engineering, or project delivery environment.
- Experience maintaining training records, compliance documentation, or management systems.
- Familiarity with procurement processes and purchase ordering systems.
- Knowledge of project management tools and reporting systems.
What We Can Offer in Return:
With an impressive order book of over £4.3 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.
We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.
We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.
Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.
Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.
Our Benefits:
We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.
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- Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
- A wide range of corporate discounts
- Cycle to Work schemes
- Comprehensive pension plan
- Regular Save as You Earn share purchase scheme
- Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
- Paid for yearly membership to one recognised professional association relevant to your role
About us:
Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.
We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.
For more information on this role or to enquire about other positions available within our business please contact charlotte.gornall@gallifordtry.co.uk
Additional Information:
Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.
We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.
Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.
A full job description for this role is available upon request.
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