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Admin Event Assistant
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About The Role
Pertemps Edinburgh Contracts seeks an Admin Event Assistant for a public sector client, based in Edinburgh city centre. This full-time, temporary position runs for five months, offering £14.51 per hour. Working 36 hours weekly, Monday to Friday, the role supports the Event and Public Space Operations team. Duties include coordinating event applications, liaising with internal teams and external stakeholders, and providing essential administrative support. The successful candidate will demonstrate strong organisational skills and meticulous attention to detail, ensuring seamless service delivery for city-wide public space usage. This office-based contract commences on 24th August, offering a structured routine within a vital municipal function.
Pertemps are working with our public sector client to recruit an Admin Event Assistant on a temporary basis.
📍 Location: Edinburgh city centre (office based)
🕒 Hours: 36 hours per week, Monday–Friday, 9am–5pm
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💷 Pay Rate: £14.51 per hour
📅 Duration: Temporary 5 months
🔑 Start Date: Monday 24th August
We’re looking for an organised and detail-focused Admin Event Assistant to support the delivery of Edinburgh’s public space and event operations.
About The Role
As part of the Event and Public Space Operations team, you will provide essential administrative support to ensure the smooth coordination of public space use and event applications across the city. You’ll work closely with internal teams and external stakeholders to help maintain high-quality service delivery.
Key Responsibilities:
- Supporting the Event and Public Space Operations team
- Taking and distributing minutes of meetings
- Providing admin support for event and public space applications
- Managing documentation, approvals, and record control
- Liaising with event organisers via email and telephone
- Maintaining accurate stakeholder and contact records
- Handling customer and stakeholder enquiries in line with procedures
- Supporting specifications, quality checks, and contract documentation
- Assisting with procurement and tender support where required
- Supporting web pages and public event calendars
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You’ll need:
- Previous administrative experience in a customer-facing environment
- Strong written and verbal communication skills
- Minute-taking experience
- Good working knowledge of Microsoft 365
- Strong attention to detail and accuracy
- Ability to manage competing priorities under pressure
- Confidence working with a range of stakeholders
- Professional and organised approach
Working Environment
Primarily office based, with occasional work from partner sites. Some evening or weekend work may be required during live events. The role involves managing time-sensitive queries and maintaining accurate records.
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