Administration Apprentice

Start your career with D.D. Porter Ltd as an Administration Apprentice. Gain valuable experience in administration, document control, health and safety, marketing, and business support while working towards a recognised apprenticeship qualification.

Wage

• £15,392 for your first year, then could increase depending on your age
• National Minimum Wage rate for apprentices
• Minimum wage rates (opens in new tab)

Training Course

• Business administrator (level 3)

Hours

• Monday to Friday, 9:00am to 5:00pm
• 37 hours a week

Start Date

• Tuesday 25 August 2026

Duration

• 1 year 6 months

Positions Available

• 1

What you'll do at work

• Provide general administrative support, including filing, data entry and managing company records
• Assist with document control, ensuring project documents and drawings are accurate and up to date
• Support Health & Safety administration, including maintaining training records and compliance documentation
• Help prepare Operations & Maintenance (O&M) manuals and project handover packs
• Assist with sustainability reporting and environmental compliance requirements
• Support the completion of pre-qualification questionnaires (PQQs), tender submissions and business development documents
• Maintain staff records, CVs and organisational charts
• Assist with updating the company website, LinkedIn page and marketing materials
• Communicate with colleagues and stakeholders to gather and update business information
• Ensure all documentation is professionally presented, accurate and stored correctly

Where you'll work

UNIT 1
WALNUT BUSINESS PARK
WALNUT STREET
HALIFAX
HX1 5JD

Training Provider

• BRADFORD COLLEGE

Training Course

• Business administrator (level 3)

What you'll learn

Course Contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.