An Exciting Opportunity for an Administrative Assistant

An exciting opportunity for a detail-oriented Administrative Assistant to join a busy and collaborative team, supporting administration, supplier management, internal communications, and event coordination. The successful candidate will ensure administrative processes run efficiently, maintain accurate records, and provide high-quality support across the organisation.

Client Details

Our client is a leading international organisation with a long-standing reputation for delivering high-quality financial and business services. With a focus on innovation, governance, and employee development, they provide a supportive environment where individuals can build their skills and contribute to the success of a growing global operation.

Description

Key Responsibilities

• Support vendor onboarding, risk assessments, contract management and supplier governance processes.
• Liaise with suppliers to obtain quotes and coordinate administrative services.
• Maintain accurate records and ensure compliance with internal policies and procedures.
• Assist with governance and approval processes, tracking documentation through to completion.
• Manage invoice processing, reconciliations and budget-related administration.
• Oversee shared administration mailboxes and respond to enquiries promptly.
• Create and distribute internal communications and staff updates.
• Maintain and update the company intranet, ensuring content remains accurate and engaging.
• Support the planning and delivery of corporate and staff events.
• Act as the main point of contact for the switchboard and general office enquiries.
• Provide administrative support to senior stakeholders and wider teams as required.
• Maintain electronic and paper filing systems, ensuring records are kept up to date.
• Assist with policy updates, process improvements and staff training when required.
• Undertake additional administrative and project-based tasks to support business operations.