Administration Assistant

Location: Hybrid working, office:based in Stratford, London (Solar House, 1:9 Romford Rd, E15 4LJ)

Salary: A GBP 16,665 : A GBP 18,656 per annum (A GBP 27,775 : A GBP 31,094 FTE)

Vacancy Type: Part:time, 22.5 hours per week (0.6 FTE)

Closing date: 18 September 2026

Interview dates: The week commencing 21 September 2026

About the Role

The Administration Assistant provides efficient day:to:day office and administrative support across the organisation, with a particular focus on supporting governance and HR functions, including payroll administration. The role ensures the smooth running of core administrative processes, maintains accurate records, and provides reliable support to colleagues and the Board of Trustees.

Our Mission

SHS gets children and young people back into school, ready to learn. Whatever it takes. For over 40 years, SHS has been working with children, families and schools to break the long:term cycle of deprivation. What starts as poor school attendance becomes low educational achievement, antisocial behaviour, crime, low:paid or no job : generation after generation. Our work builds a vital and effective bridge between school and home life, resulting in better attendance, improved pupil behaviour and greater attainment.

Key Tasks and Responsibilities

• Provide general administrative and office support to the organisation, including managing correspondence, filing, record:keeping and office supplies;
• Provide administrative support to governance activities;
• Support the People team with day:to:day HR administration, including maintaining personnel records, drafting standard HR correspondence, and supporting recruitment administration such as arranging interviews and issuing offer paperwork;
• Support the monthly payroll process, including collating and checking starters and leavers information, and other payroll data, and liaising with the Senior Finance Manager and the third:party payroll provider to ensure accurate and timely processing;
• Assist with maintaining HR and payroll systems, ensuring records are kept up:to:date, accurate, and compliant with data protection requirements;
• Provide administrative support for the induction and onboarding of new starters, including preparing induction materials and coordinating first:day arrangements; support the organisation and administration of training and development activities;
• Assist with the maintenance of policies and procedures, ensuring documents are up:to:date and accessible to staff;
• Provide administrative support in relation to insurance, contracts and supplier records;
• Respond to routine queries from staff, trustees and external contacts in relation to governance, HR and payroll administration, escalating as appropriate;
• Undertake other general administrative duties as required to support the smooth running of the office.