Ward Hadaway
Administration Assistant
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
About the Role
A great opportunity has arisen for an Administration Assistant to join our Real Estate department. We're looking for an experienced administrator to assist our secretarial team in providing support to our Real Estate, Planning, and Property Litigation teams based in Newcastle.
What will I be doing
- Providing administrative support to the Real Estate secretarial team, including document preparation, formatting, printing, scanning, copy typing and binding.
- Coordinating meetings, room bookings, diaries and appointments, and managing incoming and outgoing post and filing.
- Opening and closing of client matters and files, including liaising with clients to obtain required anti-money laundering documentation and completing sanction checks.
- Assisting with finance-related administration, including preparing TT and accounts forms and processing expenses claims for fee earners.
- Supporting Real Estate transactions by ordering property searches and preparing and submitting Stamp Duty Land Tax forms and Land Registry applications.
- Maintaining accurate filing systems, document registers, transaction trackers and legal databases, including the secure storage of deeds and documents.
- Providing general administrative and project support to fee earners and the wider secretarial team, including preparing reports, spreadsheets and presentations and assisting with ad hoc team initiatives.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
You'll have
- Excellent organisational skills and attention to detail.
- Proficiency in MS Office and good all-round IT skills
- The ability to prioritise, work to tight deadlines, and manage your time effectively.
- Excellent communication, interpersonal, and customer service skills.
- The ability to adapt your style, be proactive, and to work both individually and as a member of the team.
About us
We're proud to be an independent, full-service law firm providing exceptional legal expertise to businesses, the built environment, healthcare, the public and third sectors, and private individuals. With several office locations around the UK we're one of the UK's Top 100 law firms. When you join us you’ll be part of a team of over 500 passionate and talented individuals who take pride in offering an exciting and supportive environment allowing you to thrive.
We're passionate about promoting wellbeing and equality, diversity and inclusion, with dedicated committees to support ongoing efforts. We recognise that a healthy and thriving Firm filled with individuality and differences strengthen our teams, our clients and our communities.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
What we can offer you
We’re committed to being a firm focused on support, development, wellbeing and inclusion and we’re always striving to improve. Our commitment to this has been recognised by our achievement of our Gold Investors in People award and by our Hive HR Employee Voice certification.
Our core benefits include:
- An enhanced pension scheme with employer matched contributions of up to 6%.
- 25 days annual leave + bank holidays (increasing to 28 days with length of service). There is also the option to purchase up to 5 additional days.
- Life assurance cover of 4 times basic salary, with the option to purchase additional cover.
- A range of health and wellbeing benefits.
We also have a flexible benefits programme where you can purchase a wide range of additional benefits.
If you would like to request further information or to discuss the role, please contact people@wardhadaway.com quoting vacancy reference NTX1237183.
If you require any adjustments to be made to our recruitment process, please request a call back via the above email address.
Agencies - please note that we are not currently instructing agents to support with this role. Please do not send speculative CVs.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London