Bristol NHS Foundation Trust
Administration Assistant
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Job Overview
Bristol NHS Foundation Trust, formed by the merger of North Bristol NHS Trust and University Hospitals Bristol and Weston NHS Foundation Trust, seeks to recruit a 12-month fixed-term, full-time Band 3 Administrative Assistant for its Bristol Genetics Laboratory (BGL). BGL is part of the South West Genomic Laboratory Hub (SW GLH), provided by a partnership between North Bristol NHS Trust and the Royal Devon and Exeter Foundation Trust.
Role Summary
Position: 12-month fixed-term, full-time Band 3 Administrative Assistant
Location: Bristol Genetics Laboratory
Hours: 37.5 hours per week
Main Duties
- Provide administrative and clerical support to the Senior Leadership Team, Service Leads, and scientific and technical staff.
- Ensure accurate data entry, maintenance of patient and sample records, timely processing of reports, and effective use of laboratory information systems in line with departmental procedures and Trust standards.
- Support Whole Genome Sequencing administrative processes, respond to enquiries, scan and file records, manage incoming and outgoing post, arrange meeting rooms, and undertake general administrative duties as required.
Qualifications and Experience
Education/Training/Qualifications
- Essential: GCSEs in English and Maths at grade C or equivalent level.
Work Experience
- Essential: Experience of administrative work and/or laboratory work, experience of data entry into departmental systems and databases.
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Knowledge/Skills/Abilities
- Essential: Good interpersonal and communication skills, both written and verbal; excellent IT and keyboard skills; ability to work accurately with minimum supervision; ability to participate in the delivery of staff training; ability to work with multiple sometimes complex Laboratory Information Management systems; ability to plan, prioritise, and re-schedule workloads.
Personal Qualities/Special Circumstances
- Essential: Be an effective team worker; demonstrate a commitment to personal development; ability to work well under pressure and to deadlines.
Working for Our Organisation
Bristol NHS Foundation Trust, with more than 28,000 staff, delivers over 160 clinical services across thirteen hospital locations. The Trust is committed to investing in and caring for all staff and aims to recruit and retain a workforce that represents the rich diversity of the local population.
Application Process
Interested candidates should apply as soon as possible, as the job may close before the advertised closing date. Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job. Interviews should usually take place within 3 weeks of the closing date.
Important Notices
- The Trust is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
- All applicants must be able to speak fluent English to an appropriate standard, which will be assessed at interview.
- If you require sponsorship for a visa to work in the UK, please check your eligibility under the UKVI points-based system.
- The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
- By applying for this post, you are agreeing to Bristol NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
- Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.
- Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form.
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For more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
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