Envirorec
Administration Assistant - Home Working - Engineering industry - £15 p/h - Part time or Full time - London
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Administration Assistant - Home Working - Engineering Industry - £15 p/h - Part Time or Full Time
Location
Based in London with occasional office visits (but mostly remote home working)
Contract
Permanent, full-time or part-time considered
Working Hours
Flexibility within the company's normal 8:00am–5:00pm office hours
We’re recruiting for a growing commercial HVAC and M&E engineering business looking to add an experienced Administration Assistant to its team.
This is a varied position where you’ll support the day-to-day operation of the business, working closely with engineers, management, customers and suppliers. The position is predominantly home-based, with occasional office days, and both full-time and part-time arrangements will be considered.
The Role
You’ll play an important part in keeping jobs organised and ensuring engineers and customers have the information they need. Responsibilities will include:
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- Coordinating engineers' diaries, site visits and workloads
- Raising, updating and tracking jobs through Joblogic
- Following jobs through from initial instruction to completion
- Liaising with customers, engineers, suppliers and subcontractors
- Preparing quotations, reports and general documentation
- Maintaining site, asset, contract and PPM records
- Supporting invoicing, purchase orders and supplier invoices using Xero
- Assisting with job-cost reconciliation and credit control
- Maintaining compliance documentation and engineer records
- Handling incoming calls and emails and providing wider administrative support
What We're Looking For
You’ll need previous administrative experience within a busy working environment, alongside good organisational skills, attention to detail and confidence using Microsoft Word, Excel and Outlook.
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You should be comfortable managing several priorities at once, communicating with different people throughout the day and working independently from home.
Experience with Joblogic and/or Xero would be advantageous but isn't essential.
Experience within facilities management, HVAC, air conditioning, mechanical engineering, building services or another field-service environment would also be particularly relevant, especially if you've previously coordinated engineers or subcontractors.
What's on Offer
- £15.00 per hour
- Permanent position
- Full-time or part-time options
- Predominantly home-based working
- Occasional office days
- Flexible working arrangements
- Opportunity to take on more responsibility as the business continues to grow
Interested? Apply with your CV for further details.
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