Robert Walters
Administration Assistant
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Administration Assistant
Location: Bank St, Canary Wharf
Contract Length: 6 months
Are you an organised and detail-oriented professional looking for your next challenge? We are seeking an Administration Assistant to join our team in Canary Wharf. This role offers a hybrid working arrangement, with a 50/50 split between office and remote work (typically three days in the office). Flexible hours are available, including 8-4 or 9-5.
About the Role
As an Administration Assistant, you will work alongside another part-time admin assistant to provide essential support to the Banking Services team. Your responsibilities will include managing shared inboxes, circulating documentation, collecting data and statistics, maintaining trackers, and supporting recurring control processes. You will also assist with document preparation, reconciliation tasks, and ensuring compliance with wet-ink signature requirements.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
This is a dynamic role that requires strong organisational skills and attention to detail to ensure smooth day-to-day operations within the team.
Key Responsibilities
- Monitor and manage shared mailboxes, logging and routing queries appropriately.
- Maintain trackers, records, filing structures, and administrative information accurately.
- Support routine team coordination activities such as meeting logistics, document collation, action follow-ups, and information gathering.
- Assist with invoice tracking, SAP/Swift extraction, matching, and reconciliation tasks.
- Prepare and save relevant documents while maintaining clear records of completed actions and outstanding items.
- Liaise with internal stakeholders to clarify requests and follow up on outstanding actions.
- Provide administrative cover during leave periods or peak workloads.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
What We're Looking For
- Reliable, organised, and service-focused.
- Accurate and attentive to detail when maintaining records and trackers.
- Collaborative and willing to support colleagues during busy periods or transitions.
- Discreet and professional when handling confidential information.
Skills & Experience Required
- Strong organisational and administrative skills with the ability to follow agreed processes.
- Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint).
- Fluent English communication skills (written and oral).
- Experience supporting inboxes, operational administration, invoices, reconciliations, SAP/Swift systems (desirable but not essential).
GSC Manchester TET is acting as an Employment Business in relation to this vacancy.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location