Administration Assistant – PT 24 hours a week – Marlow

Atrium EMEA is looking for an accomplished Administration Assistant to support a large portfolio team, on a part-time basis (6 hours a day/ 4 days a week). This role is a 13mth PAYE contract and you will be required onsite Mon – Thurs each week.

You will be responsible for day-to-day administrative and business support to assigned managers and colleagues, helping our staff focus on advancing R&D portfolio. This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally. The candidate will partner with other administrative staff members in a team oriented approach including providing backup coverage as appropriate. Must be able to perform duties with a high level of professionalism and minimal supervision. Must have the ability to prioritize and work independently, yet be a team player. Handles multiple demands and priorities simultaneously. Must be willing to learn new capabilities. Possess excellent computer skills and high level of proficiency in various computer systems.

• Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports.
• Organizes meetings and visits (agenda, reservations, logistics).
• Orders office supplies.
• Creates, edits, and formats written material such as presentations, spreadsheets, and documents.
• Understands, follows and serves as a departmental subject matter expert on the administrative procedures and processes.
• Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, video-conferences and face to face meetings.
• Assists manager with coordinating interviews and logistics as needed.
• Manages logistical onboarding and off boarding for onsite and regional staff including contractors (e.g. systems and equipment).
• Maintains departmental online storage folders and distribution lists.
• Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes.
• Interacts with line/zone colleagues in a constructive, professional way to process requests and deliver a wide level of service.
• Builds a good working relationship with colleagues at all levels in all departments/lines.
• Responsible for independent work output.
• Takes personal responsibility for quality of work that impacts supervisor/department/line.
• Is aware of / can anticipate consequences of own actions.