Purpose of the Role

Reporting into the Centre Director, the Administration & Finance Assistant will support the Office Manager in delivering timely and accurate reporting, administrative and associated accounting functions, with particular focus on the centre service charges and car park accounts. In addition, there are administrative roles required to produce monthly management and accounting information in a specific format for sharing with the wider team, head office and the client. You will be responsible for supporting the Office Manager, ensuring that invoices are received promptly and correctly, before being sent for payment. There will be a specific focus on the management of utilities (both common parts and landlord controlled meters), including the handling the change of tenancy process, monitoring meter reads, and following up on queries to resolution. The role will also ensure up to date training data capture for the centre.

Key Responsibilities

• Supports the Office Manager, ensuring the raising of purchase orders, goods receipting and query resolution are actioned in a timely manner
• Utility documents coding, submission of invoices, change of tenancy forms, monitoring of meter reads and reconciliation of supplier accounts (both common parts and landlord controlled).
• Monthly information for budget holders for service charge performance.
• Assist the Office Manager with monthly service charge reporting.
• Assist the Centre Director with service charge and non recoverable budget preparation.
• Produce evidence for internal accounting audits when required.
• Produce car park reports when required.
• Any other duties as may be required from time to time including general administration and reception cover when required.
• Setting up meeting rooms for hire.
• General administration for the leadership team.