Balfour Beatty plc
Administration Manager
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
About The Role
Balfour Beatty is looking for an organised and proactive Office Manager to join our team based in Stornoway, Isle of Lewis.
This is a key administration and support role, providing secretarial and office management support to the project team. You’ll play an important part in ensuring the smooth and efficient running of the office, supporting colleagues across the team and helping to maintain a professional, compliant and well-managed working environment.
The successful candidate will be responsible for managing office facilities, supporting administrative resources and helping the team operate effectively day to day. This is a great opportunity for someone who enjoys variety, takes pride in keeping things running smoothly and can build strong working relationships across all levels of the business.
What you'll be doing
As Office Manager, you’ll be responsible for developing and managing office processes and systems to support the efficient running of the office.
Your Duties Will Include
- Providing secretarial and administrative support to the Project Director and wider project leadership team where required
- Managing administrators and allocating support across teams in line with workload requirements
- Ensuring appropriate office cover is in place at all times
- Making sure invoices are properly authorised and processed in a timely manner
- Ensuring the office remains compliant with security protocols and Health and Safety requirements
- Maintaining office supplies and ensuring they are replenished when needed
- Checking office equipment is working effectively and arranging repairs where required
- Monitoring the quality of services provided by external suppliers, contractors and third parties
- Working with Procurement to secure best value while following company procurement processes
- Ensuring statutory and communication notices are displayed and kept up to date
- Supporting the local Business Continuity Manager with the preparation, testing and delivery of business continuity plans
- Living the Balfour Beatty values and supporting a strong focus on Zero Harm
- Supporting the delivery of sustainability activities across the business
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Who we're looking for
We’re looking for someone with experience of managing a busy office environment and supporting or managing a team.
You’ll be highly organised, confident working on your own initiative and able to prioritise both your own workload and the work of others. You’ll also be comfortable allocating tasks, checking work and ensuring deadlines are met.
The Ideal Candidate Will Have
- Experience in office management and team coordination
- Strong organisational skills with the ability to manage competing priorities
- Confidence communicating with colleagues at all levels
- Excellent relationship-building and teamwork skills
- The ability to work well under pressure and to tight deadlines
- A strong customer focus and professional approach
- Excellent typing and IT skills, including Microsoft Office, particularly Excel, Word and PowerPoint
- A proactive, flexible and solutions-focused mindset
If you’re a confident administrator with strong office management experience and enjoy supporting teams to perform at their best, we’d love to hear from you.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
Benefits
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About Us
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills