CMV Action
Administration Support Volunteer - Volunteer
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Volunteer Admin Support Officer
Could you support our small charity with admin support, specifically everything related to Trustee meetings? We need someone who can organise meetings, collate papers, take minutes and circulate them. Is this you?
What difference will you make?
We really need someone with the skills, abilities and time to take accurate minutes which will help our Trustees (who are also volunteers) to focus on leading the charity.
As a charity, we report to the Charity Commission and we must keep a record of all discussions and actions made, so your role in helping with this is really important for the charity.
Without admin support and all the jobs our volunteers do in the background, we can't operate as an organisation, so you'll be making a huge difference even if it's not seen as clearly as other roles.
What are we looking for?
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Core Skills Required For This Role
- IT skills - able to use Microsoft Office, especially Word, Excel, Outlook, SharePoint, and Teams, and confident with online-filing systems.
- Accurate, concise note-taking - able to capture key discussions, decisions, and actions without transcribing verbatim.
- Clearly written English - minutes need to be understood by those not present. All communications need to be clear and understood.
Personal Qualities You'll Need
- Clear communication skills
- Attention to detail and ability to prioritize tasks effectively
- Passion for supporting individuals and families affected by health-related issues.
- Proactive - Follow through - being able to chase documents, liaise with Trustees, circulate documents, gently prompt and guide to ensure documents are circulated in-time for meetings pre and post.
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Remote
What Will You Be Doing?
Role Description
This is a remote role for a Volunteer Admin Support Officer at CMV Action with a focus on taking minutes for Trustees.
You will need to be confident in using Microsoft Teams to organize the meeting links, and attend the meetings online to take minutes. You'll circulate papers, and save all final minutes on SharePoint, so being confident using Microsoft Office will be really important for us.
- The finance committee meets every month for 1.5 hours in an evening.
- The main Trustee Board meets bi-monthly for up to 2 hours in an evening.
- All other admin can be done at any time, though if you need to liaise with others, they are likely to be available during weekday hours.
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