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Administrative Assistant
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Seed Commercial Support (12 month FTC)
Job Purpose:
Providing maternity cover within the Agri-Inputs Seed Team being responsible for supporting the delivery of a profitable, successful and strongly-coordinated department.
Working closely with the Seed Trader, Farm Traders, suppliers and the wider Agri-Inputs Team, the role provides day-to-day commercial, technical and operational support across the seed business.
The role is focused on providing effective day-to-day support and continuity during the maternity-cover period. This includes managing seed-related enquiries, supporting commercial activity, coordinating information across relevant teams, and assisting with the operational requirements of the seed business.
During the maternity-cover period, the Seed Trader will assume additional commercial and planning responsibilities. The Seed Commercial Support role will therefore provide additional day-to-day capacity, ensuring that routine commercial, customer and operational activities continue to be managed effectively.
Key Responsibilities
Commercial & Farm Trader Support
- Act as a key day-to-day point of contact for Farm Traders regarding seed-related enquiries.
- Provide timely and commercially focused support to Farm Traders.
- Assist with seed quotations, pricing enquiries and product recommendations.
- Prepare and distribute seed price lists, availability updates and other relevant commercial information.
- Monitor seed stocks, product availability, seasonal demand and sales activity.
- Support the Seed Trader with day-to-day commercial seed activities.
- Liaise with suppliers, breeders and internal teams to obtain and communicate relevant commercial and product information.
- Follow up outstanding queries and actions to ensure issues are resolved promptly.
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Sales, Technical & Marketing Support
- Assist with the preparation and distribution of seed sales literature, technical information and product updates.
- Support new variety launches and seasonal seed campaigns.
- Coordinate presentations, training materials and communications for Farm Traders.
- Assist with the preparation of marketing materials and customer communications.
- Ensure Farm Traders have timely access to the information and tools required to support the seed portfolio.
- Support the coordination of meetings, events and other seed-related commercial activities as required.
Planning & Operational Support
- Support the Seed Trader with production planning activities.
- Assist with monitoring seed demand, stock positions and seasonal sales performance.
- Collate information required to support cropping and production decisions.
- Maintain effective communication between the Seed Team, Farm Traders, suppliers, growers, production and other relevant teams.
- Identify potential stock, supply or demand issues and escalate these appropriately.
- Provide day-to-day operational support to maintain continuity across the seed business during the maternity-cover period.
Seed Orders & Administration
- Monitor and respond to enquiries received through the Seed Orders inbox.
- Support seed order processing and associated administration.
- Maintain accurate and timely records and information.
- Assist with resolving order, stock and availability queries in conjunction with the relevant teams.
- Provide additional operational support during peak seasonal periods as required.
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Environmental
- To operate and conduct our business in an environmentally sensitive and sustainable way.
- To undertake daily tasks in line with requirements of the Company's Environmental Management System (EMS).
- Seek and provide ideas to improve company performance in accordance with the EMS.
Key Skills & Competencies:
Essential
- Strong communication and relationship-building skills, liaising with Farm Traders, customers, suppliers and internal stakeholders.
- Proactive and self-motivated approach, with the ability to take ownership of tasks and enquiries.
- Strong organisational skills and the ability to manage multiple priorities in a fast-moving environment.
- Good commercial awareness and a practical approach to problem solving.
- Strong attention to detail and accuracy.
- Competence in Microsoft Office and the ability to learn and use relevant business systems.
- Ability to work independently while contributing effectively as part of a wider team.
- Responsive and customer-focused approach.
- Ability to ask questions, follow up actions and drive tasks through to completion.
Desirable
- Agricultural, seed or arable crop knowledge.
- Previous experience within the agricultural or seed sector.
- Experience in a commercial, customer-facing or sales-support environment.
- Experience supporting sales teams or account managers.
- Understanding of seasonal agricultural markets and/or supply chains.
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