Sopher + Co
Administrative Assistant
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About Us
Big decisions deserve clear thinking.
At Sopher + Co, we've spent more than 50 years helping entrepreneurs and high-net-worth individuals navigate complex financial and commercial challenges. From tax planning and private office services to business advisory and technology, we bring everything together to make life simpler and help our clients focus on what matters most.
We don't just solve problems. We build relationships, offer clarity, and give our clients the confidence to move forward. And it's our people who make that possible.
We started in Elstree in 1975, working closely with clients in the media, entertainment and music industries. Today, we support a diverse and prestigious client base across more than 20 sectors, with a continued strong and long-standing presence in entertainment and media.
While we've grown, our approach hasn't changed. We keep things straightforward and focus on advice that is practical, personal and easy to act on.
If something's complex, we simplify it. That's where we add value.
The Role
We're looking for an experienced Administration Assistant to join our highly successful accountancy practice in our Mayfair office.
This is a varied, people-facing role where you'll provide administrative support across all departments and play an important part in the smooth day-to-day running of the office. You'll be involved in a wide range of activities, including data entry, electronic filing, document management, office supplies, meeting room preparation and reception cover. You'll regularly interact with colleagues across the firm, clients and senior members of staff, so confidence, professionalism and excellent communication skills are essential.
We're looking for someone who can take ownership of their responsibilities, manage a varied workload effectively and provide a consistently professional and helpful service to colleagues and clients.
Key Responsibilities
- Providing general administrative support across all departments within the firm.
- Maintaining the tidiness, cleanliness and presentation of meeting rooms and communal areas.
- Ensuring meeting rooms and communal areas are appropriately stocked and replenished.
- Answering and directing incoming telephone calls promptly and professionally.
- Providing relief reception cover when required.
- Arranging and processing tracked and special deliveries and organising couriers.
- Scheduling and organising appointments.
- Distributing emails, correspondence, memoranda, letters and forms.
- Undertaking photocopying, scanning and printing duties.
- Maintaining accurate electronic filing systems.
- Ordering office and kitchen supplies, ensuring sufficient stock is maintained and researching new suppliers and deals.
- Acting as a point of contact and providing general support to internal and external clients.
- Liaising with senior and executive management to respond to requests and queries.
- Organising and franking outgoing post and ensuring the relevant log is kept up to date.
- Assisting with obtaining information required to complete client files, including through telephone enquiries where required.
- Undertaking any other reasonable job-related duties as directed by your manager.
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What You'll Bring
You'll have previous experience in an administrative or office-based role and be comfortable managing a varied workload within a professional environment.
You'll have a keen eye for detail and take pride in producing accurate work. You'll be confident dealing with people at all levels, including senior members of staff, and have a professional and approachable manner when dealing with both internal and external clients.
You'll be organised, proactive and able to manage competing priorities effectively, while taking ownership of your work and using your initiative to resolve issues.
You'll Bring
- Previous experience in an administration, office support or similar role.
- Experience working within a professional office environment.
- Accurate written and numerical keyboard skills.
- Good working knowledge of Microsoft Office, including Excel and PowerPoint.
- Excellent time management and organisational skills, with the ability to prioritise effectively.
- A strong work ethic and professional approach.
- Excellent interpersonal and communication skills, with the confidence to communicate with people at all levels.
- Strong attention to detail and problem-solving skills.
- The ability to manage multiple tasks and priorities effectively.
- An organised and methodical approach to your work.
- Experience working to deadlines and managing competing priorities.
- A proactive approach, with the confidence to use initiative and take ownership of tasks.
- A flexible approach to your workload and the ability to undertake repetitive administrative tasks when required.
- A professional, helpful and approachable manner.
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What You'll Get in Return
We offer a competitive salary and comprehensive benefits package designed to support your health, wellbeing, financial security and career development.
Our benefits include, with some available from day one and others following probation or completion of a qualifying period:
- Private Medical Insurance
- Life Assurance (Death in Service)
- Group Income Protection (GIP)
- Employee Assistance Programme and 24/7 Digital GP access
- YuLife wellbeing platform
- Reward Gateway, including employee discounts and cashback
- Generous holiday entitlement, with the option to buy and sell leave
- Enhanced family-friendly policies
- Ongoing training and development opportunities
- Fully funded training packages with a generous exam reward structure
- Recognition and long-service milestones
- Cycle to Work scheme
- Discounted wills and LPAs
- Social committee and regular social events
- Fresh fruit in the office
Just as important is the environment. We're a friendly and supportive team where people enjoy working together and take pride in what they do.
You'll have the opportunity to work with a well-known client base across a wide range of industries, gaining exposure that is genuinely unique and difficult to find elsewhere in a firm of our size.
Our Commitment
Sopher + Co strongly believes in staff development and continuously encourages internal progression, supporting you to grow and develop your career within the firm.
We are committed to equality of opportunity in employment and expect all employees to act in accordance with this principle, recognising its importance to the success of our business.
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