NM Legal
Administrative Assistant
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Full Time Administrative Assistant
Small, Busy & Friendly Conveyancing/Private Client Firm | Cumbernauld
We are looking for a friendly, organised and reliable Administrative Assistant to join our small but busy law firm.
This is an excellent opportunity for someone who enjoys working as part of a close-knit team, takes pride in providing excellent client service, and is comfortable juggling a variety of administrative tasks in a fast-paced environment.
No previous experience within a legal or property environment is needed.
What matters most to us is a positive attitude, attention to detail and a willingness to learn.
The Role
As an Administrative Assistant, you will provide essential day-to-day support to the team, helping to ensure our files and office run smoothly and efficiently.
Your responsibilities will include:
- Providing general administrative support
- Opening, maintaining and closing digital files (we run a paperless office)
- Preparing, formatting and sending correspondence and documentation
- Scanning and digitally filing documents
- Updating electronic case management systems and maintaining accurate records
- Dealing with incoming and outgoing post and emails
- Answering telephone calls and directing enquiries appropriately
- Liaising with clients, solicitors, estate agents, lenders and other third parties
- Assisting with property transaction administration and routine conveyancing tasks
- Preparing and sending formal Offers and diarising Closing Dates
- Carrying out basic searches and online checks as required
- Ordering Mortgage Redemption Statements and ordering property searches via web-based portals
- Preparing and submitting LBTT Returns via Revenue Scotland's web-based portal
- Providing general support to colleagues and helping wherever needed
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As we are a small team, everyone plays an important part in the smooth running of the business. The role will therefore suit someone who is happy to be hands-on, adaptable and willing to get involved.
About You
We are looking for someone who is:
- Friendly, approachable and professional
- Highly organised with excellent attention to detail
- Confident communicating with clients and professional contacts
- Comfortable working in a busy environment and managing competing priorities
- Reliable, punctual and able to work independently
- A good team player who is happy to support colleagues
- Comfortable using Microsoft Office and general computer systems
- A clear and confident communicator, both verbally and in writing
- Discreet and trustworthy when dealing with confidential client information
- Keen to learn and develop their knowledge of conveyancing and legal administration
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Full training and support will be provided to the right candidate. We would ideally wish candidates to have passed Higher English and Nat 5 Maths (although these qualifications are not essential).
What We Offer
- A friendly, supportive and close-knit working environment
- The opportunity to work within an established and trusted local law firm
- Varied work with plenty of opportunity to learn and progress
- Training and ongoing support
- A role where your contribution is genuinely valued
- Competitive salary, depending on experience
- Full time hours would involve: 9am to 5pm Monday to Thursday; 9am to 4pm Fridays
- 20 days' paid holiday plus your birthday (or closest working day to your birthday)
- Generous public holidays over Christmas, Easter, May Bank Holidays, September Weekend etc
- Workplace Pension Scheme through NEST
How to Apply
If you are an organised, enthusiastic person who enjoys working with people and would like to become part of a friendly and busy team, we would love to hear from you.
Please send your CV and a brief covering note outlining your experience and why you would be a good fit for the role to lindsey@nmlegal.co.uk
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