This position serves as a primary administrative contact for Fleet Services and requires strong organizational skills, accuracy, attention to detail, confidentiality, professionalism, and the ability to manage multiple priorities.

Essential Functions

Specific Duties and Responsibilities

• Maintain accurate fleet records and work orders; prepare reports on maintenance, costs, inventory, downtime, and vehicle/equipment utilization.
• Enter, update, review, and close work orders while tracking maintenance activities, parts, labor, mileage, repair costs, purchase orders, vendor services, and invoices.
• Monitor preventive maintenance schedules, overdue services, repairs, and vehicle downtime; communicate service needs to Fleet Services and City departments.
• Assist with parts and supply inventory, including receiving, recording, organizing, issuing, and reconciling inventory.
• Process requisitions, purchase orders, quotes, receipts, invoices, and other purchasing documentation in accordance with City procedures.
• Communicate and maintain professional working relationships with vendors, dealerships, repair facilities, towing providers, City departments, employees, and the public regarding parts, repairs, warranties, scheduling, service status, and completion dates.
• Prepare fleet-related information and reports for management, budgeting, auditing, and fleet replacement planning.
• Provide administrative support, including correspondence, filing, telephone and email communication, scheduling, and ordering office and operational supplies.
• Maintain confidentiality of sensitive City and employee information.
• Perform other related duties as assigned.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:

• High school graduation or GED and six months' experience.
• Experience in administrative support, records management, purchasing, fleet administration, or a related field preferred.
• Working knowledge of office procedures, records management, data entry, purchasing, and customer service.
• Ability to use word processing, spreadsheet, email, inventory, and fleet management software.
• Ability to maintain accurate records, organize and prioritize work, meet deadlines, communicate effectively, and follow written and verbal instructions.
• Ability to handle confidential information appropriately.
• Valid Georgia driver's license.

Working Conditions And Physical Abilities

The employee is regularly required to sit, communicate, and operate a computer and standard office equipment. The position may occasionally require standing, walking, bending, reaching, and lifting or moving items weighing up to 25 pounds.

Work is primarily performed in an office located in or near a fleet maintenance facility. The employee may occasionally be exposed to noise, dust, vehicle exhaust, moving mechanical parts, weather conditions, and other conditions associated with fleet and equipment maintenance.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Personnel Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions, or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is confidential, is intended for internal use only and may not be copied or reproduced by anyone for any purpose without written permission from the Human Resources Director or the City Manager.

Job Details

• Job ID: 170-07
• Category: Fleet Services
• Status: Open
• Open Until: Filled
• Salary: H-25 $15.20- $22.97
• Posted: August 19, 2026 8:00 AM
• Closing: Open Until Filled
• Attached Files: Employment Application 2025

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