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Administrative Assistant
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Administrative Assistant – Operations Support (Contract)
Location: Aberdeen, UK
Contract Duration: Approximately 6 months
Work Type: Onsite
We are currently looking for a highly organised Administrative Assistant to support a busy Operations team within a global engineering and industrial services environment.
This is an excellent opportunity for an administrator who enjoys working in a fast-paced environment, managing multiple priorities, and supporting operational teams with documentation, reporting, supplier coordination, and project administration.
Key Responsibilities
- Provide day-to-day administrative support to the Operations team.
- Maintain tracking spreadsheets for equipment and personnel costs.
- Create purchase requisitions and maintain accurate operational records.
- Support equipment mobilisation and demobilisation activities.
- Assist with pre-job and post-job administration, ensuring documentation is complete and accurately filed.
- Maintain project trackers and update operational plans throughout the year.
- Liaise with suppliers to obtain competitive pricing for third-party equipment and services.
- Create and maintain reports, spreadsheets, and departmental documentation.
- Support cross-functional teams during periods of holiday or sickness cover.
- Ensure accurate record keeping while maintaining compliance with company procedures.
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Required Skills & Experience
- Previous experience in an Administrative Assistant, Operations Administrator, Project Administrator, or Office Administrator role.
- Strong Microsoft Office skills, particularly Excel.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- High attention to detail with excellent record-keeping abilities.
- Ability to work independently and manage multiple tasks simultaneously.
- Experience using CRM or business systems is beneficial.
- Experience with Oracle, Maximo, or similar ERP systems would be an advantage.
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What We're Looking For
- Proactive and self-motivated individual.
- Strong administrative and coordination skills.
- Comfortable working with multiple stakeholders and suppliers.
- Able to work in a fast-paced operational environment.
- Team player with a positive and flexible approach.
If this opportunity matches your experience, we'd love to hear from you. Please apply with your latest CV.
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