Northumbria Healthcare NHS Foundation Trust
Administrative Assistant
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Job Opportunity: Admin Assistants
North Tyneside Talking Therapies and Specialist Community Psychology Service are seeking two proactive and dedicated Admin Assistants to provide clerical support.
About the Role
The successful candidates will have prior experience working in a fast-paced admin office and possess excellent communication skills, both in-person, virtually, and over the telephone. This role requires the ability to handle sensitive and potentially distressing information, communicated both verbally and in writing, demanding resilience and discretion.
Key Responsibilities
- Ability to effectively prioritise workloads
- Demonstrate flexibility in response to changing demands
- Address urgent queries from staff and patients promptly and professionally
- Strong word processing and IT skills
- Proficiency in a variety of Microsoft Office applications
- Ability to use the telephone and computer simultaneously on a daily basis
Working Hours
- 37.5 total hours available to be split across two separate posts.
- Monday: negotiable but must be to 5:00 pm
- Tuesday: negotiable but must be to 5:00 pm
- Wednesday: negotiable but must be to 5:00 pm
- Thursday: 11:30 am – 7:30 pm
- Friday: negotiable but must be to 5:00 pm
Flexibility to cover staff absences as needed is essential.
Additional Responsibilities
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- Handling enquiries from staff, patients, and healthcare professionals via telephone, face-to-face, and online/virtual platforms, ensuring appropriate transfer of calls and accurate, timely recording of information.
- Logging referrals from various sources, managing appointment bookings using computer systems, and making and receiving calls as necessary.
- Dispatch correspondence to patients and healthcare professionals through both postal and electronic channels.
- Assist with the sorting and distribution of incoming and outgoing mail.
- Must be able to print and fold a vast number of letters.
- Maintain accurate records of incoming and outgoing goods and services as delegated.
- Distribute reports, meeting minutes, and other documents as instructed.
- Utilise various IT systems to support service development and audit activities.
- Contribute to the review, redesign, implementation, and evaluation of administrative systems and processes to enhance service efficiency.
- Maintain electronic diaries for room bookings and ensure filing systems, both manual and electronic, are organised and accessible.
- Assist in retrieving required information or files as needed.
- Perform data entry tasks on local databases, Excel spreadsheets, and patient computerised records.
- Scan documents into the patient record system with accuracy and attention to detail.
- Consistently adhere to all relevant policies and procedures.
- Participate in mandatory training and professional development activities as required.
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About Us
We manage three major locality hospitals at North Tyneside, Wansbeck, and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England?
Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost-effective living, great nightlife, some of the best schools, with a wealth of history available on your doorstep.
Sound too good to be true? Well, it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way!
Contact Information
For further details / informal visits contact:
- Name: Ami Brands
- Job Title: Admin and Promotions Manager
- Email Address: ami.brands@northumbria-healthcare.nhs.uk
- Telephone Number: 0191 295 2775
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