MA+ Group
Administrative Assistant
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MA+ Group is seeking an Admin Assistant to join our New York Beauty Division.
Candidates should be interested in pursuing a career in creative talent agenting or production. This position is one that offers a lot of room for growth. Candidates should have a can-do, positive, problem-solving attitude. An interest in, and knowledge of the fashion & beauty industry and social media is preferred.
Duties Include
- Coordinate International Travel
- Arrange flights, hotels, and cars
- Produce Itineraries
- Collect and collate receipts
- Oversee a database of assistants, keeping contact information up to date
- Manage assistant invoices
- Generate invoices in a timely manner
- Coordinate with the accounting department on past due payments
- Oversee artists’ statements & chargeback expenses
- Reconcile credit card statements
- Arrange messengers, order product requests for artists & coordinate deliveries
- Collect, save, and upload assets for artist archives & agency website
- Create decks for agents to present to clients and brands
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The Ideal Candidate
- 2 plus years experience working as a producer in an Advertising Agency, Magazine or Production/Artist Agency producing fashion, beauty and still life shoots.
- Must have digital capability.
- Knowledge, awareness, personal interest and experience working within the Fashion and Beauty industry.
- Highly organized multi-tasker; excellent organizational, follow through skills and working in a fast paced environment.
- Excellent communication skills.
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Preferred Skills
- Adobe Photoshop
- Google Applications (Drive, Sheets, Docs)
- Apple Keynote, Pages
- Familiarity with PR, media kits, press, etc.
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