University of Oxford
Administrative Assistant and Governance Support
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About the Role
This is a great opportunity to build your HR experience while contributing to work that matters across the University. As part of a small and supportive HR Policy team, you will gain insight into HR policy, governance and formal employee relations processes, with plenty of variety and opportunities to develop your skills.
You will be trusted to help keep important work moving. From supporting University panels and meetings with trade unions to contributing to policy projects, communications and enquiries, you will see first-hand how central HR processes operate. You will also support formal hearings and appeals by helping to prepare documentation, coordinate arrangements and liaise with HR colleagues, panel members and others involved. This will give you valuable exposure to formal employee relations processes while allowing you to build strong administrative and governance experience.
For someone looking to develop a career in HR, the breadth of this role provides a strong foundation. You will learn from experienced colleagues, develop your understanding of HR policy and formal processes, and have opportunities for professional development and training, while taking ownership of work that helps the team deliver an effective service across the University.
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About You
- Educated to GCSE standard or equivalent (including Maths and English)
- Ability to communicate HR policies, procedures, and processes clearly and accurately, both verbally and in writing
- Demonstrable ability to prioritise workload and produce accurate, detailed work within deadlines
- Experience of providing a high level of customer service with accuracy and attention to detail
- Experience of relevant administrative work, including proficiency with Microsoft Office, including Excel and SharePoint (or ability to learn), and email
- Ability to work independently and collaboratively as part of a team
- Willingness to undertake professional development and training
- Evidence of tact and discretion in dealing with confidential or sensitive matters
- Ability to deal effectively with a wide range of people as well as to work effectively as part of a team and to liaise with colleagues where work interests overlap
What We Offer
Working at the University of Oxford offers several exclusive benefits, such as:
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- 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
- One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
- A commitment to hybrid and flexible working to suit your lifestyle.
- An excellent contributory pension scheme.
- Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
- Access to a vibrant community through our social, cultural, and sports clubs.
Location
5 Worcester Street, Oxford, OX1 2BX
Salary
Grade 5 - £32,108 - £37,338 per annum (pro rata if part time)
Contract
Full Time (Part Time considered), Permanent
Application Process
To apply, please upload:
- A covering letter/supporting statement
- Your CV
- The details of two referees
The closing date for applications is 12 noon on 19 October 2026.
Interviews will take place on 3 November 2026, and will be held face-to-face in central Oxford.
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