Redfern Energy Ltd
Administrative Assistant
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Location: Atherton, Greater Manchester (On-Site)
About Redfern
Redfern Energy is a privately owned, multidisciplinary engineering and construction company based in Atherton, Greater Manchester, supporting customers and projects throughout the UK.
Founded in 2017, we work across the oil, gas, electricity, water and telecommunications sectors, as well as the wider engineering, manufacturing and industrial sectors.
Our work is varied and includes engineering and infrastructure projects, site services, pipeline maintenance, construction and enabling works, project management, engineering consultancy, design and precision engineering.
We are a growing business with a strong focus on safety, quality, communication and continuous improvement, and we are looking for the right person to become an important part of our office team.
The Role
We are looking for a proactive and highly organised Office Administrator to support the day-to-day running of our office and wider business.
You will provide support across a number of areas within the business, including general administration, project support, compliance documentation and communication with employees, subcontractors, customers and suppliers.
We are looking for someone who is organised, proactive, comfortable taking ownership of their work and not afraid to ask questions. You will be expected to follow tasks through to completion, keep on top of outstanding actions and ensure information is chased, recorded and properly closed out.
What You'll Be Doing
Your responsibilities will include:
- Providing general administrative support across the business.
- Preparing, updating, formatting and maintaining company documents and records.
- Managing emails, correspondence and general office communications professionally.
- Assisting with project and engineering administrative tasks.
- Supporting the preparation and organisation of project documentation.
- Helping to maintain personnel, training, competency and other business records.
- Updating spreadsheets, trackers, registers and internal systems.
- Processing and filing documentation accurately.
- Following up outstanding information, documents and actions with the relevant people.
- Helping coordinate meetings, appointments, training and other business activities.
- Assisting with procurement, supplier documentation and general commercial administration where required.
- Maintaining organised electronic and physical filing systems.
- Identifying missing information or outstanding actions rather than simply filing incomplete work.
- Supporting the wider office team with ad-hoc administrative tasks as required.
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As you develop within the role, there will be opportunities to take ownership of additional responsibilities and processes.
What We're Looking For
The most important thing to us is your attitude and the way you work.
We are looking for someone who is:
- Organised - you can manage several different tasks without losing track of them.
- Reliable - when you say something will be done, it gets done.
- Proactive - you don't always need to wait for someone to tell you the next step.
- Confident - you're comfortable speaking to colleagues, customers, suppliers and contractors.
- A clear communicator - you can communicate professionally and appropriately by telephone, email and in person.
- Detail-focused - you notice when information is missing, incorrect or doesn't quite make sense.
- Accountable - you take ownership of your work and follow actions through to completion.
- Quick to learn - you're comfortable learning new systems, processes and terminology.
- Comfortable asking questions - if you're unsure, you'll find out rather than guess.
- Able to prioritise - you can recognise what needs attention first when several things are happening at once.
- Professional - you understand that the information, documents and communications you handle represent the company.
- Computer confident - particularly with Microsoft Office 360 (Word, Outlook and Excel) with the ability to learn other business systems.
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A strong standard of written English, spelling, grammar and numeracy is important for this position.
Previous experience in an administrative, office, customer service or similar business environment would be useful but is not essential. We are willing to support and develop the right person if they demonstrate the right attitude, capability and willingness to learn.
Experience within engineering, construction or infrastructure is not essential.
What We Can Offer
This is an opportunity to join a growing engineering business where you will gain exposure to much more than traditional office administration.
You'll work alongside colleagues involved in engineering, projects, operations, compliance and business management, giving you the opportunity to build a broad range of skills and develop your understanding of how a growing business operates.
We value people who want to improve, take responsibility and contribute ideas. Our philosophy is simple: better today than we were yesterday.
Apply
If you're organised, confident, switched-on and looking for a role where you can learn, develop and become a valued member of a busy team, we'd like to hear from you.
Please apply with your CV and a short introduction telling us a little about yourself and why you think you would be a good fit for Redfern.
Redfern is committed to providing equal opportunities and welcomes applications from suitably qualified candidates from all backgrounds.
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