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Studio Admin Assistant
Reporting to: Studio Manager
Location: East London, United Kingdom
Type: Full-time, on-site in London studio
We are seeking a Studio Admin Assistant for LAYER, a dynamic London-based design studio. The Studio Admin Assistant supports the day-to-day administrative and operational running of LAYER. They assist the Studio Manager and ensure that the studio environment is organised, efficient, and well-maintained, allowing the broader team to focus on creative and client-facing work. This role is essential to the smooth running of the studio and requires attention to detail and a genuine understanding of the importance of administrative tasks.
What we can offer you:
- A studio environment with regular studio social events
- A competitive salary with a yearly bonus scheme after the first year of employment
- Flexible half days on Fridays so you can maximise your weekends
Key Responsibilities
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Studio Operations
- Help keep the studio tidy, organised, and well-stocked
- Complete a weekly groceries order
- Update login information
- Maintain the storage of equipment and prototypes in the studio
Diary and Meeting Coordination
- Assist the Studio Manager in managing calendars
- Answer the door entry system, and greet visitors to the studio
- Help set up the meeting room for visitors
Administrative Support
- Receive post (daily checking of mailbox) and send post (via post office)
- Keep admin records up to date and process correspondence
- Assist the Studio Manager in coordinating internal and external events
Finance Administration
- Help reconcile company credit/debit cards and expenses when needed
- Assist with processing supplier and client invoices
Travel and Logistics
- Assist in booking travel and accommodation for the team
- Help coordinate logistics for talks, events, and client meetings
- Support with packing and shipping prototypes and materials
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Communications Support
- Flag issues on social media to relevant team members
- Keep contact lists and press information organised
- Help coordinate photoshoots and studio events
Skills and Experience
- Minimum 1 year of experience in an administrative role
- Comfortable juggling multiple tasks and managing your time well
- Communicate clearly and confidently, both in writing and in person
- Attention to detail and accuracy
- Proficiency in Microsoft Office, Google Workspace, and Slack
- Work well in a team and enjoy helping others
- Fluency in English
Application Process:
Please apply with a cover letter and CV through LinkedIn. Due to the volume of applications, we can only reply to successful candidates. We review all applications received and will contact all applicants that fit our needs. Please do not follow up your application by email or phone.
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