Caudwell
Administrative Assistant
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Position: Administration Assistant
Location: Mayfair, London (Site Office and Presentation Suite)
Terms: Full-time, 18-month fixed-term contract (with strong view to growth and extension)
Reporting To: Senior Leadership Team
Purpose: To provide high-quality administrative support, ensure the seamless operation of project offices, and assist the delivery and wider project teams in executing the legacy 1 Mayfair development.
Key Responsibilities
Office & Reception Management
- Visitor Welcome: Greet guests professionally and provide refreshments.
- Communication: Answer incoming phone calls, transfer enquiries, and handle daily correspondence.
- Logistics: Arrange couriers and liaise with logistics suppliers to secure accurate shipping quotes.
- Supplies: Maintain office tidiness and ensure meeting rooms are stocked and prepared.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Project & Team Support
- Meeting Coordination: Schedule meetings, book rooms, manage diaries, and coordinate hospitality.
- Document Control: Assist the document control team by uploading technical drawings and project files.
- Administration: Draft, format, print, photocopy, and file project documents with high accuracy.
- Ad-Hoc Tasks: Enthusiastically undertake diverse administrative duties to support the wider delivery team.
Person Specification
Experience & Technical Skills
- Office Background: Proven experience working in a professional office environment.
- Software Proficiency: Strong skills in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Calendar Management: Essential experience in managing complex diaries and schedules.
- Document Handling: Experience with digital filing systems or document control platforms is highly desirable.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Personal Attributes
- Proactive Attitude: Energy, enthusiasm, and a resilient "can-do" approach to work.
- Attention to Detail: Exceptional accuracy in formatting documents and managing data.
- Communication: Outstanding verbal and written communication skills at all professional levels.
- Adaptability: Willingness to handle both minor administrative tasks and larger project duties.
- Team Player: Ability to blend seamlessly into a close-knit, fast-paced delivery team.
Benefits & Remuneration
- Salary: Competitive and commensurate with experience and abilities.
- Growth: Clear opportunities for professional development and contract extension within a high-profile legacy project.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location