International Halal Center Group
Administrative Assistant (m/f) (London, United Kingdom)
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Administrative Assistant
Location: London, United Kingdom
Employment Type: Full-Time
Work Arrangement: Office-Based
About Us
We are an international Halal Certification Body providing certification, inspection, and conformity assessment services to organizations operating in the food, tourism, healthcare, cosmetics, pharmaceuticals, and related sectors.
Our activities include the independent assessment and certification of conformity with Halal requirements, international standards, and applicable regulatory requirements.
As part of our continued growth in the United Kingdom and international markets, we are seeking a highly organized, detail-oriented, and motivated Administrative Assistant to join our London office.
Position Overview
The successful candidate will support certification activities related to Halal certification, food safety, quality management, tourism, healthcare, and other conformity assessment schemes. The role combines certification administration, client support, document control, and general office management responsibilities.
The position requires regular communication with clients, partners and stakeholders across English-speaking and Arabic-speaking markets. Therefore, fluency in both English and Arabic is essential for the successful performance of this role.
This position is office-based and requires regular presence at our London office.
Key Responsibilities
- Assist in document control, records management, and compliance-related activities.
- Support technical reviewers and certification personnel with administrative tasks.
- Manage daily office operations and administrative activities.
- Handle incoming and outgoing correspondence, emails, and telephone communications.
- Organize meetings, travel arrangements, and business appointments.
- Prepare reports, presentations, and business documents.
- Maintain filing systems and ensure proper document control.
- Coordinate office supplies and support general office management activities.
- Communicate with clients, partners, accreditation bodies, government authorities, and stakeholders in the United Kingdom, the Middle East, and other international markets.
- Provide administrative support for certification, inspection, and compliance-related activities.
- Willingness to take on additional responsibilities and tasks as required to support the needs of the team and the business.
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Requirements
- Fluent English language skills (written and spoken).
- Fluent Arabic language skills (written and spoken).
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- High attention to detail and accuracy.
- Ability to work independently and manage multiple priorities.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Professional and customer-oriented attitude.
- Reliability, integrity, and discretion when handling confidential information.
- Previous experience in administration, office management, customer service, certification, compliance, or related activities is an advantage.
- Applicants must have the legal right to work in the United Kingdom.
Preferred Qualifications
The following qualifications will be considered a strong advantage:
- Degree in Food Engineering, Food Technology, Chemical Engineering, Biotechnology, Agriculture, Nutrition, Quality Management, Veterinary Sciences, Pharmacy, Healthcare Management, Business Administration, or a related field.
- Experience in the food industry, certification, quality assurance, food safety, healthcare, or regulatory compliance.
- Knowledge of Halal certification requirements and food production processes.
- Familiarity with management systems and standards such as ISO 9001, ISO 22000, HACCP, FSSC 22000, GMP, GHP, or similar schemes.
- Experience working with technical documentation, product specifications, ingredient reviews, or compliance assessments.
- Experience in certification bodies, conformity assessment organizations, inspection activities, or quality management systems.
- Valid driving licence.
- Willingness to undertake occasional business travel within the United Kingdom and internationally.
Personal Qualities
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- Professional and ethical conduct.
- Strong organizational and planning skills.
- Ability to work effectively in a multicultural and international environment.
- Proactive and solution-oriented mindset.
- Ability to manage multiple tasks and deadlines effectively.
- Commitment to continuous learning and professional development.
Career Development Opportunity
As An International Halal Certification Body, We Encourage Professional Growth And Continuous Learning. Candidates With a Technical Background In Food Engineering, Food Technology, Chemical Engineering, Biotechnology, Agriculture, Nutrition, Veterinary Sciences, Pharmacy, Healthcare Management, Business Administration, Or Related Disciplines May Have Opportunities For Future Development Within
- Certification activities
- Technical review
- Compliance assessment
- Scheme management
- Client support
- Auditor qualification and training programmes
- International certification projects
We Offer
- Permanent full-time position, subject to successful completion of a probationary period.
- Competitive salary commensurate with qualifications and experience.
- Opportunity to work in an international certification and compliance environment.
- Professional development and training opportunities.
- Exposure to international standards, certification schemes, and conformity assessment activities.
- Modern office located in London.
- Friendly, professional, and supportive working environment.
- Opportunity to contribute to the development of international Halal certification services.
- Long-term career growth within an expanding international organization.
How To Apply
Interested candidates are invited to submit their application by email to:
development@halalcenter.global
Please Include
- CV (in English)
- Brief cover letter outlining your relevant experience, qualifications, and language skills
For further information about our organization, please visit: www.halalcenter.global
Only shortlisted candidates will be contacted.
We thank all applicants for their interest in joining our organization.
Apply now
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