Medical Technology Research Group (MTRG)
Administrative Assistant Project Coordinator
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Job Description
This form summarises the purpose of the job and lists its key tasks. It is not a definitive list of all the tasks to be undertaken as those can be varied from time to time at the discretion of MTRG, in consultation with the postholder.
Role overview
We are seeking a highly organised and proactive Administrative Coordinator to support the planning and delivery of a series of workshops taking place in London and internationally. The role will involve managing a wide range of administrative and logistical tasks, ensuring that events are delivered smoothly and professionally, from initial planning through to post-event follow-up. The role requires close work with other members of the Medical Technology research Group (MTRG) and LSE Consulting.
Key responsibilities
Workshop planning and logistics
- Coordinate the organisation of workshops in the UK and internationally
- Manage room bookings and liaise with venues to ensure appropriate setup
- Arrange catering and ensure requirements are met, in line with event needs
- Support travel and logistical arrangements for events (as required)
- Manage document printing and slides for presentation
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Stakeholder coordination
- Liaise with internal teams, partners, and external stakeholders to support event delivery
- Coordinate communications with participants and partners
- Circulate pre-workshop materials in a timely and organised manner
Event delivery
- Ensure all rooms are set up appropriately
- Provide on-site administrative and logistical support during workshops
- Troubleshoot any issues that arise to ensure events run smoothly
Post-event administration
- Organise and distribute certificates and follow-up materials
- Maintain accurate records of participants and event outputs
- Support reporting and documentation as required
Person specification
Essential:
- Strong organisational and administrative skills, with attention to detail
- Experience coordinating events, workshops, and/or meetings
- Excellent communication and stakeholder management skills
- Ability to manage multiple tasks and work to tight deadlines
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
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Desirable:
- Experience supporting international events or working with global stakeholders
- Familiarity with academic, policy, or professional workshop environments
Key attributes:
- Proactive and solutions-oriented
- Reliable and detail-focused
- Comfortable working both independently and as part of a team
- Flexible and able to adapt to changing priorities
Job Title
Administrative Coordinator
Department/Division
Medical Technology Research Group (MTRG), LSE Health
Location
Hybrid - London (with occasional international travel support and occasional high-intensity in-person engagements)
Contract
Full-time, 1 year with possibility to extend
Start date
immediately
Salary
dependent on experience
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