Popular
Administrative Assistant (St. Thomas, U.S. Virgin Islands)
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General Description
Analyzes and controls administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the unit’s results.
Essential Duties and Responsibilities
- Provide general administrative support including mailing, scanning, faxing and copying to management.
- Compiles data, and type statistical reports, presentations and proposals.
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings.
- Gives support to assure the compliance of established objectives, plans and procedures.
- Gives orientation to clients about unit services.
- Performs administrative tasks (i.e. request reimbursements, payments) representing the company.
- Creates and maintains database and spreadsheet files.
- Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings.
- In some cases, negotiates with vendors, government agencies, external consultants about availability, time, service due date, and service charge (within an authorized margin of discretion).
- Maintain office supplies for department.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Education
Bachelor's Degree in Business Administration
Experience
Two to three years related experience.
Certifications / Licenses
No certifications or license needed.
Other Qualifications
- Banking experience preferred
- Ability to work effectively with diverse teams
- High level of integrity, strong work ethic, and ability to maintain confidentiality
- Customer service experience is a plus
- Strong written and verbal communication skills
- Tech-savvy with the ability to learn new systems quickly
- Able to work independently with minimal supervision
- Strong problem-solving skills
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Region Locations
St. Thomas
Work Schedule
Monday to Friday, from 8:00 a.m. to 5:00 p.m.
Values
- Passion for People
- Own Every Moment
- Succeed Together
- Build the Future
Additional Requirements
- The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.
- Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.
- Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.
- Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.
ABOUT US
Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.
As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.
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We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.
If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.
Are you ready for a rewarding career?
Popular is an Equal Opportunity Employer, including Disability/Vets
Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com.
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