Aquent
Administrative Business Partner [AQ-21511]
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Opportunity at a Leading Global Technology Organization
Aquent is partnering with a leading global organization at the forefront of innovation in the technology sector. This is an incredible opportunity to join a dynamic team that shapes the future of digital experiences and consumer engagement, working alongside some of the brightest minds in the industry.
Are you an organizational wizard with a knack for anticipating needs and transforming chaos into seamless efficiency? Imagine empowering senior leaders to drive groundbreaking initiatives, knowing that your meticulous support is the engine behind their success. We are seeking a highly skilled and proactive individual to step into a pivotal role, becoming the indispensable force that enables strategic focus and operational excellence. Your impact will be immediate and far-reaching, directly contributing to the agility and effectiveness of a critical leadership team, allowing them to focus on high-impact strategic initiatives that move the needle for the entire organization.
Key Responsibilities
- Act as the primary gatekeeper for executive schedules, masterfully organizing, prioritizing, and resolving conflicts across dense, fast-changing meeting schedules across multiple time zones.
- Plan and execute seamless domestic and international travel itineraries, including flights, accommodation, ground transportation, visas, and detailed daily schedules.
- Organize internal and external meetings, leadership offsites, departmental town halls, and team-building events, including preparing agendas, tracking action items, and managing expense reports.
- Partner closely with cross-functional administrative teams, internal teams, and external partners to ensure smooth communication and alignment.
- Continuously evaluate operational workflows and implement scalable systems to increase efficiency across the team.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Must-Have Qualifications
- Solid experience as an Executive Assistant, Administrative Business Partner, or similar operational support role.
- Demonstrated track record of managing high-volume, constantly shifting executive calendars with extreme attention to detail and composure under pressure.
- Proven ability to navigate complex international and domestic travel logistics effortlessly.
- Strong written and verbal communication skills with a proven track record of handling sensitive and confidential information appropriately.
- Outstanding ability to prioritize competing tasks, anticipate executive needs, and resolve operational bottlenecks independently.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Nice-to-Have Qualifications
- Prior experience in large-scale, fast-paced technology environments.
Client Description
Our Client is a multinational technology company, specialising in Internet-related services and products; including online advertising technologies, search engine, cloud computing, software, and hardware. The atmosphere is relaxed with a diverse and innovative culture. Opportunities for growth and progression and networking with like-minded people across the business and beyond.
Aquent is dedicated to improving inclusivity and is proudly an equal opportunities employer. We encourage applications from under-represented groups and are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process to those with a medical condition, disability, or neurodivergence.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London