Administrative Business Partner, DeepMind (Fixed-Term Contract)
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MINIMUM QUALIFICATIONS:
- 2 years of administrative experience in a technical or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.)
- 1 year experience with Google Workspace tools: Gmail, Calendar, Docs, Spreadsheets, Slides, Forms, Google Groups.
PREFERRED QUALIFICATIONS:
- 2 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
ABOUT THE JOB:
As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
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Artificial intelligence will be one of humanity’s most transformative inventions. At Google DeepMind, we are a pioneering AI lab with exceptional interdisciplinary teams focused on advancing AI development to solve complex global challenges and accelerate high-quality product innovation for billions of users. We use our technologies for widespread public benefit and scientific discovery, ensuring safety and ethics are always our highest priority. We are pushing the boundaries across multiple domains. Our global teams offer diverse learning opportunities and varied career pathways for those driven to achieve exceptional results through collective effort.
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RESPONSIBILITIES:
- Manage a complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.
- Support meeting circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
- Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future issues, proposing solutions to enable effective decision-making.
- Organise and execute internal and external events for business and team events e.g., off-sites, lunches, talks, seminars, visitors.
- Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g., hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
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