OhioHealth
Administrative Specialist
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We are more than a health system. We are a belief system.
We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities.
Job Description Summary:
Clinical Departments, in today's healthcare setting, are at the center of rapidly changing information, technology, and resource management and procurement. The manager’s role is often consumed by administrative tasks, rather than focused on staff development, performance, and the patient experience. This position supports the Manager in managing information, material resources, and facilitating the flow of information to expedite patient care and patient throughput, which will, in turn, facilitate the manager to lead the department to success.
Responsibilities And Duties:
40% Administrative Duties:
- Collect/compile/prepare basic information for inclusion in reports or presentation materials, prepare charts, graphs and/or tables as necessary. Create forms, documents, and worksheets.
- Perform duties to support efficient management of manager time scheduling/coordinating meetings, appointments, conferences, calendars, prioritizing important information, determining necessary actions to be handled on a timely basis.
- Prepares meeting agendas/minutes, coordinate catering and/or necessary equipment needs for meetings.
- Open, sort, and deliver intradepartmental mail.
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25% Unit Operational Duties:
- Maintain/process time sheets, payroll, time and attendance.
- Facilitate expense reimbursements.
- Order, track inventory and expenses for unit supplies and equipment.
- Maintain Leadership filing system.
15% Data Management
- Oversees data collection and maintenance at the unit level including but not limited to financial reports, quality reports, associate demographics, and education and competency compliance.
10% Manages patient flow into and out of the unit:
- Assesses number of staff, patients and available open beds. Assigns beds in collaboration with the Clinical Leader. Responsible to track full/empty beds, dirty/clean rooms, correct patient census, etc.
- Communicates with patient care staff, Triage Department, Registration, other units and departments to keep patient flow moving in a timely and efficient manner.
- Assist nursing staff with preparing patient information for discharge, including obtaining information for transfers to ECF, Rehab, HomeCare, etc, calling consults to care providers, and answering unit phone.
5% Troubleshoots and maintains office equipment:
- Is able to trouble shoot PCs, monitors, printers, fax machines, etc. and make appropriate referrals to the IS Department.
- Reorders toner, paper and other limited use products, maintaining appropriate supplies and backup.
5% Other duties as assigned by Leadership
As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.
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The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time.
Minimum Qualifications:
- Associate's Degree (Required)
Additional Job Description:
MINIMUM QUALIFICATIONS
- Associate's degree
- Field of Study: Office Administration
- Years of experience: 3 yrs admin experience in lieu of Associate's degree
Work Shift:
- Day
Scheduled Weekly Hours:
- 40
Department
- Rehab
Join us!
... if your passion is to work in a caring environment
... if you believe that learning is a life-long process
... if you strive for excellence and want to be among the best in the healthcare industry
Equal Employment Opportunity
OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment.
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