Administrator

Location - Leeds

Hybrid Working

THE ROLE

The Legal Administrator’s principal role is to provide fee-earners with the support they need to provide legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential tasks.

Main Duties And Responsibilities

The main duties of a Legal Administrator will include:

• Arranging calls, meetings and travel;
• Coordinating photocopying, printing and scanning;
• Opening and closing of files, including running conflict checks, obtaining and verifying ID, electronic filing, record keeping and archiving of files;
• Assisting with drafting and issuing client care documentation;
• Maintaining compliance records;
• Acting as a point of contact for internal and external clients;
• Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
• Data entry and managing spreadsheets;
• Drafting general and basic correspondence as required;
• Maintaining Capsticks’ electronic file management system in accordance with departmental procedures and ways of working;
• Billing - working with the finance team to ensure that invoices are raised and issued in a timely manner;
• Track client payments and Purchase Order numbers;
• Fee earner expenses;
• Support seminar/event organisation;
• Updating and maintaining the internal CRM system;