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Administrator
Duration: 6 months - renewable
Location: Leatherhead
Rotation: Monday - Friday Schedule
Start date: September 2026
Contract: Inside IR35
Position Overview
This Administrator opportunity offers the chance to support a major project environment in a full-time, office-based setting. The Administrator will play a key role in keeping day-to-day operations organised, supporting project personnel, and helping the wider team run efficiently. This position would suit a proactive professional who can manage varied administrative demands, work independently, and engage confidently with stakeholders. The Administrator will contribute directly to the smooth coordination of project activities in a fast-paced environment.
Role Context
This position is based in Leatherhead on a five-day-per-week office schedule, supporting a project team. The role sits within a professional project environment where coordination, responsiveness, and practical administrative support are essential to daily operations.
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Key Responsibilities
- Coordinate meeting rooms, catering arrangements, and visitor logistics to support smooth project operations.
- Maintain project administration records and registers, including vacation, equipment, catering, travel, and document logs.
- Prepare, number, issue, and file project correspondence and letters accurately.
- Arrange business travel, taxis, seating, and furniture requirements for team members and visitors.
- Support new starters and visitors with access-related coordination and general onboarding administration.
- Provide practical day-to-day support to project personnel as they settle into the UK, including assistance with accommodation, schooling, and transportation queries.
- Assist with document management activities as required by the project team.
- Help ensure meeting and office facilities are prepared and ready for scheduled team activities.
Qualifications & Experience
Essential:
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- Previous experience in an Administrator role supporting a busy project or office environment.
- Strong administrative and organisational skills with the ability to manage multiple tasks and priorities.
- Ability to work as a self-starter and engage effectively with client-facing teams and internal support functions.
- Competence in Word and Excel.
Desirable:
- Experience supporting document management activities.
About Airswift
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique hiring needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift offers extensive global reach and deep industry expertise. If this Administrator role is of interest, please apply now.
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