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About The Role:
Days of Working: This position will be based at, working.
As an Administrator at OCS, you will play a key role in supporting the smooth and efficient running of day-to-day operations. You will be responsible for a wide range of administrative tasks, including recruitment coordination, document management, and stakeholder support, ensuring processes are delivered accurately and in line with company standards.
This is a fast-paced and varied role, offering an excellent opportunity to further develop your administration and organisational skills within a professional Facilities Management environment.
Key Responsibilities
- Support recruitment activities, including resourcing, arranging interviews, managing offers, vetting, and start dates
- Raise purchase orders and ensure accurate receipting of goods
- Take and record meeting minutes, ensuring accurate documentation where required
- Support the preparation of monthly KPI reports and presentations
- Handle telephone and email queries, providing timely and professional responses
- Respond to staff enquiries (e.g. parking permits, general queries)
- Maintain accurate records and ensure all administrative processes are completed in line with company procedures
Ideal Candidate Criteria
- Right to Work in the UK and willingness to undergo a DBS check.
- NVQ Level 3 in Administration or equivalent qualification/experience.
- Experience working in a busy administrative or office environment
- Strong organisational skills, with the ability to manage multiple tasks and priorities
- Advanced IT skills, including Microsoft Word, Excel, and Outlook
- Ability to support or create PowerPoint presentations
- Excellent attention to detail and accuracy
- Strong communication skills, with the ability to interact with a range of stakeholders
- A proactive, reliable, and professional approach to work
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Why Join OCS?
⭐ OCS are ranked 36th on Glassdoor’s Best Companies to Work For in 2025, reflecting our commitment to creating a workplace where our colleagues feel supported and valued.
🚀 We are passionate about developing our people. Through the OCS Academy, you’ll have access to learning opportunities that support your personal development and career progression.
🙂 With the Hapi app, you can access a wide range of discounts, rewards, and wellbeing resources.
About The Company:
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security, and catering.
Our mission is to make people and places the best they can be for our colleagues, customers, and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
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Why Work for OCS?
✅ Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
🚀 Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
🙂 Retail Perks: With our Hapi app, you can gain access to exclusive discounts, rewards, and wellbeing resources.
📝 Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
💰 Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)
How to Apply:
If you are interested in joining a business that encourages professional development, career progression, and the chance to work with inspirational people, then please click apply and register your interest! You can also sign up to our job alerts when registering, which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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