The University of Sheffield
Administrator
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The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.
We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.
Overview
The primary focus of the role will be to provide support to the team and other colleagues in providing purchasing and administrative tasks within the AMRC.
You will be working within a busy office and must be able to manage your own workload and carry out a number of roles within the team. You will be preparing requisitions, orders and sales invoices using the University’s SAP system in accordance with the University’s financial directives. You will be dealing with day-to-day enquiries via email and in person from customers of the AMRC and the general public.
You will use your customer service and organisational skills to ensure that all personal and team targets are
Main Duties And Responsibilities
As an Administrator, you will be part of a team that focus on:
- Prepare requisitions, orders, sales invoices etc. using the University’s SAP system in accordance with the University’s financial regulations.
- Deal with day-to-day enquiries, via email, telephone and in person from customers and the public.
- Escalate enquiries to senior colleagues where appropriate.
- Act as liaison between AMRC research group admin support and Central University professional service teams, resolving queries in a timely manner.
- Assist with credit card, expenses and accounting reconciliations; eliminating and amending discrepancies.
- Ensure computerised records and files are managed accurately.
- Use a range of office software, including email, spreadsheets and databases.
- Ensuring that personal and team targets are achieved.
- Provide occasional receptionist support when required.
- Support and foster an inclusive One AMRC culture which promotes excellence through diversity.
- Build and maintain positive relationships across the University, encouraging the development of effective collaborative partnership working.
- As a member of staff you will be encouraged to make ethical decisions in your role, embedding the University sustainability strategy into your working activities wherever possible.
- Carry out other duties, commensurate with the grade and remit of the post
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Person Specification
You should provide evidence in your application that you meet the following criteria. We will use a range of selection methods to measure your abilities in these areas including reviewing your online application, seeking references, inviting shortlisted candidates to interview and other forms of assessment action relevant to the post.
The University of Sheffield is proud to be a Disability Confident Employer, we commit to recruit and retain disabled applicants and support positive action. We encourage disabled people to apply for our jobs and to have the opportunity to demonstrate their skills, talent and abilities at the interview stage. We commit to offer an interview to disabled applicants who meet the minimum criteria for the job. For further information on the Disability Confident Scheme, please follow the link
Criteria
Essential Or Desirable
Stage(s) assessed at
- 5 GCSE passes at Grade A*-C or Grade 9-5 (or have equivalent Experience)
Essential
Application - Experience of working in a customer facing role with effective communication skills, both written and verbal.
Essential
Application - Ability to develop creative approaches to problem solving
Essential
Application/interview - Ability to analyse and solve problems with an appreciation of longer-term implications
Essential - Ability to communicate effectively with a team of staff.
Essential
Application/interview - Experience of working to deadlines and the ability to prioritise own workload, allowing for unplanned activities as there may be conflicting priorities to deal with.
Essential
Application/interview - Good organisational skills especially during busy periods.
Essential
Application/interview - Experience of working in a team
Essential
Application/interview - Good attention to detail
Essential
Application - Experience of using SAP system.
Desirable
Application - Proven experience in purchasing and requisitioning
Desirable
Application
Further Information
Grade
4
Salary
£25,249 - £26,707 per annum (pro-rata). Potential to progress to £28,778 per annum (pro-rata) through sustained exceptional contribution
Work arrangement
Part Time – 21 hours working afternoons Monday to Friday
Line manager
Administrative Coordinator
Direct reports
N/A
Right to work in the UK
This role does not meet the criteria for Skilled Worker sponsorship under the UK Visa & Immigration points-based system. Information on alternative visa options is available on www.gov.uk.
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Our website
https://www.amrc.co.uk/
For informal enquiries about this job contact Elizabeth Farmery (Administrative Coordinator) elizabeth.farmery @sheffield.ac.uk
Next steps in the recruitment process
The selection process will consist of an interview and a task. We plan to let candidates know if they have progressed to the selection stage within 2 weeks of the closing date.
If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Elizabeth.farmery@sheffield.ac.uk
Our vision and strategic plan
We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).
What We Offer
- A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
- Flexible working opportunities, including hybrid working for some roles.
- Generous pension scheme.
- A wide range of discounts and rewards on shopping, eating out and travel.
- A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
- Recognition Awards to reward staff who go above and beyond in their role.
- A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework
- A range of generous family-friendly policies
- paid time off for parenting and caring emergencies
- access to menopause support in the workplace
- paid time off and support for fertility treatment
- and more
More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).
We are a Disability Confident Leader (opens in a new window). If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.
Closing Date : 13/08/2026
We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.
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