Carlisle Support Services
Administrator
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The Role
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About the Role
Carlisle Support Services is looking for an Administrator who will provide essential administrative and coordination support with recruitment, onboarding, learning and development, and wider administrative activities.
Your core role will include but not be limited to the following activities:
- Provide comprehensive, high-quality administrative support across Recruitment, and People Development activities.
- Maintain accurate and up-to-date employee, candidate, and training records across all systems.
- Ensure all data is processed, stored, and retained in line with GDPR, confidentiality, and company policy.
- Support end-to-end recruitment administration, including vacancy creation, advert posting, and system updates within the Applicant Tracking System (ATS).
- Coordinate interview scheduling, assessment activity, and candidate communications, ensuring a positive candidate experience.
- Assist with pre-employment checks, documentation collection, and compliance requirements.
- Provide administrative coordination for induction programmes, training courses, and development initiatives.
- Track attendance, completion, and certification, ensuring accurate and timely record-keeping.
- Support the scheduling of training activity and liaise with internal stakeholders and external training providers.
- Assist with the maintenance of training matrices, development trackers, and audit evidence.
- Support People Development reporting where required.
- Act as a professional point of contact for internal stakeholders, candidates, and external providers.
- Work closely with the Talent Acquisition Manager and Head of People Development to ensure smooth people processes.
- Support the preparation of recruitment, training, and people-related metrics and reports.
- Ensure administrative processes are compliant, audit-ready, and consistently applied.
- Identify opportunities to improve administrative efficiency, systems usage, and candidate or employee experience.
- Provide flexible administrative support to meet the evolving needs of the Recruitment and People Development Team and wider business.
- Be the first point of contact for visitors and arriving at the building.
- Keep a track of who needs a parking space on-site each week.
- Ensure the stationery supplies are stocked and reorder when necessary.
- Ensure the franking machine is kept up to date with pricing, funds, and supplies.
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The Ideal Candidate
- Previous experience in an administrative or people-focused role.
- Strong organisational skills and attention to detail, with the ability to manage competing priorities and tight deadlines.
- Confident IT skills including Microsoft Office.
- Confident to communicate with both written and verbal skills.
- Experience handling confidential information.
- This is an office-based role.
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The Benefits
- Health and Wellbeing Plans
- 23 days paid holiday increasing to 25 after 2 years
- Discounts and Cashbacks
- Paid Volunteering days
- Employee Assistance Program
- Refer a Friend Scheme
- Cycle to Work Scheme
About Us
Join a growing market-leading brand of support services to work with the UK’s largest brands such as Le Shuttle, Tottenham Hotspur Stadium, Jaguar Land Rover, Tesco, and many more.
Carlisle currently employs over 8,500 dedicated and enthusiastic staff members to deliver events, security cleaning, and retail facilities support services across the UK’s most renowned sites and critical infrastructure.
Apply today to find out more and embark on an exciting career journey filled with unrivalled recognition schemes and progression opportunities aimed at helping you achieve your true potential.
Equality, Diversity, and Inclusion
At Carlisle, we are committed to Equality, Diversity, and Inclusion in all areas of employment, recruitment and selection, training, development, and promotion.
In all situations, people will be judged solely on merit or ability.
Successful candidates will be required to provide original documentation for detailed screening and vetting processes.
This could include the following: passport / driving licence / utility bill dated in the last 3 months / HMRC letter / original bank statement / original payslip / birth certificate / a valid share code.
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