Administrator Apprentice

Location: Grimsby (DN32 7SF)
Closing date: 29 days (Friday 30 October 2026 at 11:59pm)
Posted on: 1 June 2026

Summary

To provide all aspects of administrative support that will meet the needs and requirements of all Foresight service delivery and support staff associated with service delivery.

Wage: £14,352 for your first year, then could increase depending on your age National Minimum Wage rate for apprentices

Training course: Business administrator (level 3)
Hours: Monday - Friday 34.5 hours per week - days & time to be discussed
Start date: Monday 9 November 2026
Duration: 1 year 3 months
Positions available: 1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

Main Responsibilities

• To arrange meetings and take minutes for all working groups
• To provide additional support to the Facilities Manager

Additional Responsibilities

• To update filing systems and filing
• To undertake basic computer maintenance
• To maintain the beneficiary database
• To prepare and answer correspondence
• To assist with monitoring and evaluation of services
• To collect, collate and prepare information and statistics for use
• To receive and assist visitors and deal with telephone enquiries
• To prepare work in accordance with instructions, using computer facilities as appropriate
• To perform such duties as reasonably correspond to the general character of the post and to be commensurate with its level of responsibility
• To work within the Foresight policies on confidentiality, health and safety, equal opportunities and racial equality at all times
• To take an active part in events organised by Foresight
• To prepare publicity material and be involved in publicity strategies
• To undertake the training necessary to carry out the post

Where you'll work

60 NEWMARKET STREET
GRIMSBY DN32 7SF

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider: MCARTHUR DEAN TRAINING LIMITED
Training course: Business administrator (level 3)

What you'll learn

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to:

• write letters or emails, create proposals, perform financial processes, record and analyse data.
• Examples include MS Office or equivalent packages.
• Able to choose the most appropriate IT solution to suit the business problem.
• Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals.
• Makes recommendations for improvements and present solutions to management.
• Drafts correspondence, writes reports and able to review others' work.
• Maintains records and files, handles confidential information in compliance with the organisation's procedures.
• Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement.
• Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way.
• Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation.
• Demonstrates ability to influence and challenge appropriately.
• Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms.
• Uses the most appropriate channels to communicate effectively.
• Demonstrates agility and confidence in communications, carrying authority appropriately.
• Understands and applies social media solutions appropriately.
• Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard.
• Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work.
• Is able to review processes autonomously and make suggestions for improvements.
• Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly.
• Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines.
• Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace.
• Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation).
• Manages resources e.g. equipment or facilities.
• Organises meetings and events, takes minutes during meetings and creates action logs as appropriate.
• Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report.
• Plans required resources to successfully deliver projects.
• Undertakes and leads projects as and when required.