Serco Plc
Administrator | Credenhill
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Who We Are
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
What We Do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile, and collaborative. These are at the heart of everything we do.
Job Details
- Contract: Full Time, Permanent
- Location: Credenhill, HR4 7BZ
- Working Hours: 40 hours per week, Monday to Friday, 8:00am–4:30pm
Make a Difference Behind the Scenes
Are you an organised, proactive administrator who enjoys keeping things running smoothly? Do you have a keen eye for detail, strong IT skills and the confidence to work with a wide range of people?
VIVO is looking for a motivated Administrator to join our small, close-knit operational team. As the only dedicated Administrator within a team of three, working alongside an Operations Manager and Site Manager, this is a fantastic opportunity to become a key part of the team and make a real impact on the day-to-day running of the site.
A Varied Role with Real Responsibility
This is an all-round administration role where no two days will necessarily be the same. You’ll provide essential support across the team, helping to keep information accurate, records organised and operations running efficiently.
- Key Responsibilities:
- Archiving and filing, ensuring both electronic and hard-copy records are maintained accurately and in line with VIVO processes.
- Providing general administrative support across the site, preparing and maintaining reports, updating systems and assisting the management team with a range of day-to-day tasks.
- Supporting meetings, including arranging suitable facilities, coordinating access where required, recording attendance and taking accurate minutes and maintaining action logs.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
The role will involve working with systems including Microsoft Excel, Word, and potentially Maximo, with training available where required. You’ll help maintain accurate data and records, support the helpdesk with information requests and assist with customer queries and complaints.
As the sole Administrator within the team, this role is ideal for someone who enjoys variety and takes pride in being the person colleagues can rely on. You’ll need to be organised, approachable, and able to manage competing priorities while maintaining a high standard of accuracy.
You’ll work closely with the Operations Manager, Site Manager, and wider VIVO team, as well as Defence Infrastructure Organisation representatives, customers, and supply chain partners. Strong communication skills and the confidence to build positive working relationships are essential.
What We’re Looking For
We’re looking for someone with previous experience in an administrative role, alongside good IT skills and confidence using Microsoft Office, particularly Excel and Word.
- Experience using Maximo would be advantageous, as would formal Microsoft Office training or an Office Health & Safety qualification. However, a willingness to learn and undertake training is equally important.
- Above all, we’re looking for someone who is proactive, dependable, and able to work independently. The successful candidate will have excellent attention to detail, strong organisational skills, and a positive, can-do attitude.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Why Join VIVO?
This is a great opportunity to join a supportive operational team in a role that genuinely matters. As the team's dedicated Administrator, you’ll have the opportunity to take ownership of your area, build strong relationships, and become an integral part of the site’s success.
If you’re an organised all-rounder who enjoys being at the heart of a busy team and wants a role where your contribution is genuinely valued, we’d love to hear from you.
Join VIVO and help us keep the Defence estate running smoothly.
VIVO Defence Services
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS.
By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco, and EQUANS during the recruitment process.
At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.
We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills