University of Nottingham
Administrator (Fixed Term)
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Area
Physics & Astronomy
Location
University Park
Salary
£26,908 to £28,890 per annum, depending on skills and experience.
Closing Date
Sunday 16 August 2026
Reference
SCI1709126
We are looking for a highly organised and customer-focused Administrator to join the APM Administration Team supporting the Physical Sciences Hub, which comprises the School of Chemistry and the School of Physics and Astronomy.
Based in the School of Physics Reception Office, this varied role combines front-of-house reception duties with administrative support for staff and students across both Schools. As a key point of contact, you will provide a professional and welcoming service while helping to ensure the smooth day-to-day operation of the Schools.
Key responsibilities include:
- Reception desk cover
- Responding to enquiries
- Arranging room and travel bookings
- Taking meeting minutes
- Supporting events
- Managing building access requirements, including entry cards and key loan processes
The role also has a significant procurement focus. As the administration team’s lead contact for purchasing-related queries, you will provide advice and guidance on procurement policies and procedures and work extensively with the University’s Unicore purchasing system. Responsibilities include:
- Processing purchase orders and expense claims
- Setting up new suppliers
- Resolving invoicing and payment issues
- Arranging financial journals between purchasing codes
- Supporting financial year-end housekeeping activities
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We are seeking an individual with excellent organisational skills, strong attention to detail, and the ability to manage competing priorities effectively. The successful candidate will be confident working with financial and procurement processes, investigating issues, and identifying practical solutions.
Strong customer service and interpersonal skills are essential, as the role involves regular interaction with students, academic colleagues, professional services staff, suppliers and visitors. You will be approachable, professional and able to build positive working relationships with a wide range of people.
This is an excellent opportunity for someone who enjoys a varied administrative role, takes pride in delivering high-quality support, and can work both independently and as part of a collaborative team.
This role is 36.25 hours per week, Monday to Friday, with the option to work from home at least one day per week. Additional days will be dependant on reception cover.
This role is eligible for a holiday entitlement of 27 days leave, plus standard bank holidays and five university closure days including closure between Christmas and New Year.
You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes and many more. To find out more about what we can offer you, follow the link to our benefits website.
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For informal enquiries, please contact Rebecca.Craig@nottingham.ac.uk. Please note that applications submitted directly to this email address will not be accepted.
Further details:
Job Description/Role Profile
Our university is a supportive, inclusive, caring and positive community. We welcome those of different cultures, ethnicities and beliefs – indeed this very diversity is vital to our success, it is fundamental to our values and enriches life on campus. Visit our Equality, Diversity and Inclusion website.
We are proud to be a Disability Confident Employer (Level 2) employer. Increasing the diversity of our community is extremely important to us and we are committed to the aims of Disability Confident Scheme.
We are the first university to have achieved Athena Swan Gold Award.
To help you succeed, we published Candidate Guidance to provide support on the application and interview process.
Discover our benefits, visit Your Benefits website.
We welcome applications from UK, Europe and worldwide and aim to make your move to the UK as smooth as possible. Visit the Moving to Nottingham page for details.
This position does not fulfil the UK Visas & Immigration sponsorship criteria for Skilled Worker, therefore we can only accept applications from candidates who already have the right to work in UK.
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