You will also provide high-level administrative support to the Director of Legal Services as required. This will include assisting with the scheduling and organisation of meetings, managing correspondence and assisting with responses to emails on behalf of, and under the direction of, the Director.

You will be responsible for providing financial administration support to the Legal Services team. This will include having oversight of the team's non-pay budget, maintaining accurate records of expenditure, supporting the preparation of the budget for each new financial year, managing the renewal and payment of various subscriptions, raising purchase orders and processing invoices as required.

Essential Requirements

• A clear commitment to developing a career in administration and professional services, with the ability to build effective working relationships and become a trusted source of administrative support to colleagues and senior stakeholders.
• Experience working in an administrative role in a busy and varied office environment.
• Skilled in organising meetings, taking minutes, and managing calendars or shared schedules.
• Ability to manage multiple competing priorities and meet deadlines.
• Proficiency in Microsoft Office applications such as Outlook, Word, and Excel is essential.
• Experience handling sensitive or confidential information.
• Ability to communicate clearly and professionally with a range of stakeholders.

Desirable Requirements

• Experience of working within a higher education environment.
• Experience of using a case management, document management or similar database system.
• Experience of supporting recruitment and selection processes.
• Experience of budget monitoring and financial administration within a large organisation.
• Experience of contributing to the development or improvement of administrative systems and processes.

Further Information

If you are excited by the opportunity to help shape the future of the BCU we would love to hear from you.

Why not explore our campuses using our interactive map: [Interactive Map](Interactive Map | Birmingham City University)

Why work for us

• Work–life balance – Generous leave and hybrid working (role dependent).
• Career development – Opportunities to grow, develop and progress your career.
• Reward and wellbeing – Competitive pay, pension, wellbeing support and staff benefits.
• Inclusive culture – A supportive, diverse environment where everyone belongs.

Further Details

Job Description

Equality, Diversity & Inclusion

We are committed to equality, diversity and inclusion and to an environment that supports lawful free speech and academic freedom. We will continuously review and improve our policies, practices, and procedures to ensure that we are promoting these in all aspects of our operations. We believe that by working together, combining our many different backgrounds and life experiences, we will empower each other to reach our full potential.

Disability Confident Employer

Birmingham City University is proud to be a Disability Confident Committed Employer. We are committed to creating an inclusive and accessible recruitment process. Disabled applicants who meet the essential criteria for the role will be guaranteed an interview.

The appointed candidate will normally be employed through our subsidiary company, BCU Support Services Limited, a wholly owned subsidiary of Birmingham City University. Appointees with prior LGPS membership who wish to re-enter the scheme may do so and will be employed directly by the University.