RWS Global
Administrator, Procurement
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Job Title: Administrator, Procurement
Reports To:
Manager, Procurement
Working Hours:
- Normal office hours: 09:30 to 17:30, Monday – Thursday
- 09:30 to 17:00 on Friday
Place of Work:
UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU (Wed and Fri - remote)
Job Summary:
Based at our Milton Keynes headquarters, the Procurement Administrator sits within the Global Procurement team and reports to the Procurement Manager. The role is primarily focused on providing administrative and operational support to the Buyers and Purchasing Coordinators within the team, enabling the efficient delivery of procurement activities across the business.
Acting as a central point of coordination, the Procurement Administrator is responsible for supporting the procurement lifecycle through activities such as processing purchase requests, raising and tracking purchase orders, maintaining procurement records, coordinating supplier onboarding, managing documentation, and supporting supplier and stakeholder communications. The role helps ensure purchasing activities are completed accurately, efficiently, and in accordance with company policies and procedures.
While the position does not have direct sourcing or negotiation responsibility, the Procurement Administrator plays a key support role to the wider procurement function by assisting Buyers with supplier management, tender administration, reporting, data management, and other procurement-related activities that contribute to successful project delivery and value for the business.
The role also supports procurement operations across our wider group of entities, working collaboratively with internal stakeholders to ensure compliance with global procurement policies, processes, and governance standards while providing effective administrative support to the Procurement team.
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Key Tasks:
- Provide day-to-day administrative support to the Procurement team.
- Process purchase requisitions and raise purchase orders accurately and in a timely manner.
- Maintain procurement systems, records, supplier information, and documentation.
- Support supplier onboarding activities.
- Monitor purchase order status, supplier acknowledgements, and delivery schedules.
- Assist with obtaining quotations, gathering supplier information, and preparing procurement documentation.
- Coordinate communications between suppliers, project teams, and internal stakeholders.
- Produce and maintain procurement reports, trackers, and spend information.
- Ensure purchasing activities and documentation comply with procurement policies.
- Provide administrative support for tender processes, supplier reviews, and procurement projects.
- Support procurement activities across the wider group of entities.
- Build positive working relationships with suppliers and internal stakeholders.
- Contribute to the continuous improvement of procurement processes.
Qualifications & Skills:
- Highly organised, with the ability to manage multiple tasks, priorities, and deadlines.
- Strong attention to detail and accuracy.
- Excellent administrative and data management skills.
- Clear and professional communication skills.
- Good numerical and analytical skills.
- Good working knowledge of Microsoft Office applications.
- Comfortable learning and using procurement, purchasing, finance, and ERP systems.
- Able to handle confidential and commercially sensitive information with discretion.
- Strong problem-solving skills.
- Adaptable and flexible.
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Experience:
- Previous experience in an administrative, purchasing, procurement, finance, or commercial support role.
- Experience supporting purchase order processing, supplier set-up, invoice administration, or approval workflows.
- Exposure to working with suppliers and internal stakeholders.
- Experience maintaining accurate records, data, and documentation.
- Ability to manage multiple tasks, priorities, and deadlines.
- Experience following established processes, policies, and approval controls.
- Experience supporting project, operational, or finance teams.
Company Benefits:
- Competitive Salary
- Company Pension
- 25 days paid holiday excluding Bank Holidays
- Paid parental leave
- Computer (Mac/Windows)
- Company Phone Allowance
- Flexible working (office/remote)
- Employee Assistance and Wellbeing Programme
- Childcare Support Policy
- Employer Sponsored Vision Programme
Diversity and Inclusion Statement:
At RWS Global, diversity is core to our culture. We value it, promote it, protect it, and hire it. All differences are welcome here. We know that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked.
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