UK Ministry of Defence
Administrator - Universities of London Air Squadron
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London, London (region), WC1N 1NP
Job Summary
6 Flying Training School (FTS) is responsible for the command and management of the University Air Squadrons (UAS) and their associated Air Experience Flights (AEF) located across the UK. The 6FTS Mission is to attract talent to regular and reserve RAF Service and educate selected undergraduates on the role of Air Power, in delivering the nation's defence. 6FTS is located at RAFC Cranwell, Lincolnshire.
This position is advertised at 37 hours per week.
Job Description
This admin position is located at University of London Air Squadron (ULAS) whose Headquarters is at Yeomanry House, Handel Street, London, WC1N 1NP. The Squadron’s flying operation is based at RAF Wittering, Cambridgeshire. ULAS is a small but dynamic team that provides support to student members and local staff. ULAS Admin is a demanding job with the requirement to be able to think on your feet and act accordingly without supervision. The successful candidate must be a self-starter, able to perform under pressure and provide solutions using own initiative. Attention to detail and forward thinking are very important. We are looking for someone with excellent communication skills, both verbal and written. Opportunity to travel to RAF Wittering on occasion may be requested.
Responsibilities
- Producing documents within agreed deadlines
- Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Adjutant
- Arranging occupational medicals for students
- Update and maintained of personnel files, electronic and paper
- Update attendance registers, providing accurate and detailed account of authorised pay
- Input data into human resource shared service, personal information, pay, travel and subsistence
- Arrange Adjutant's diary for recruitment interviews, online and physical appointments
- Resolution of day-to-day service delivery issues with users and contractors
- Assist/advise students with form filling and signposting
- Administer regular and ad hoc team meetings
- Administer travel bookings
- Monitor multiuser email account and respond or redirect.
- Dealing with telephone and written enquiries in a positive manner considering the data protection legislation, delegated authority and the statutory guidance and directions
Person Specification
Experience of the RAF would be an advantage but not essential as mentorship will be provided.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Changing and Improving
- Developing Self and Others
- Working Together
Salary and Benefits
Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
Benefits Include, But Are Not Limited To:
- Flexible working opportunities
- Training and personal development
- 25 days paid annual leave rising to 30 days on completion of 5 years’ service, plus leave for HM The King’s birthday
- 6 days special leave per year which can be used for volunteering activities
- Highly competitive civil service pension scheme
- Enhanced maternity, paternity and adoption leave
MOD offers support and development in your career, including apprenticeships, that you may be able to undertake as part of this role. An apprenticeship is a combined package of work and training allowing you to gain professional knowledge, practical experience and wider skills required for this job and your future career. Successful candidates can discuss their learning and development options with their manager when in post.
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Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
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Selection Process Details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
Candidates will be required to provide CV details to include job history and previous skills and experience.
Candidates will be required to provide a statement of suitability in no more than 500 words.
At application you will be assessed against your CV and Statement of suitability detailing the following essential experience:
- Good working knowledge of IT systems and Microsoft Office365, Particularly Word, Excel, PowerPoint, SharePoint & Microsoft Teams
- Ability to work under pressure, to tight deadlines and agreed standards
- Virtual meetings, conference calls and screen sharing
Experience:
- CV including Job History with responsibilities, key achievements and tailored experience to the essential criteria.
Personal Statement detailing in no more than 500 words with ‘what & how’ demonstration to the essential criteria. Provide actual lived examples to demonstrate capability.
At interview, you will be assessed against the above along with the following Behaviours:
- Leadership
- Changing and Improving
- Develop Self and Others
- Working together
Application sifting will take place 15/10/2026 with interviews planned W/C 09/11/2026
We endeavour to stick to these dates, but these are subject to change around business need.
Further Information
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would
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