Systems and Regulatory

• Understand Safeguarding and GDPR requirements, including the data retention policy. Ensure that work follows regulations at all times.
• Ensure that the School is compliant with visa regulations. Obtain relevant documentation for non-UK citizens joining the school, and record their information
• Use relevant systems such as Hubspot, My School Portal, SIMS and other systems.
• Carry out the safeguarding follow up for all joiners at the entry point and all Senior School leavers.
• Keep the relevant admissions policies under review and make recommendations for change.

Reporting

• Use Hubspot to build lists, reports and dashboards to monitor the entry point.
• Collate statistics to share with the Head of Admissions and senior colleagues.
• Arrange, prepare for and actively participate in the Admissions Panel meeting where decisions are made.
• Working with the Admissions Department, review, implement and manage the process for monitoring the number of 7+ applications from different cultures, making any recommendations to encourage applications from under-represented groups and breakdown any barriers, perceived or real, to applications from different cultural groups.
• Alongside other colleagues, implement processes which allow changes to the diversity of the pupil body to be measured and analysed.

Occasional Places

• Keep abreast of details of any pupils leaving the Junior School.
• Respond to enquiries and maintain waiting lists for places.
• Liaise with Head of Admissions and Junior School Leadership team to run any process required (likely to be infrequent).

Bursary Process

• Developing an understanding of the barriers faced by bursary applicants when applying to academically selective schools and suggesting ways to overcome these.
• Ensure that the admissions process enables bursary candidates to succeed
• Working with colleagues across the School, welcome bursary holder pupils to the Junior School, and engage with planning of methods through which to support families.
• Work with the Comms team and other colleagues to raise awareness of bursaries amongst low-income families, in particular strengthening links with partner primary schools
• Attend Parent Tours and similar admissions events; be a point of contact for parents/carers looking for information about 7+ bursaries.
• Manage the relationship with the external provider of bursary assessments to ensure high levels of service for applicant and bursary holder families. Resolve any issues and keep ways of working under review. Collaborate to review and propose changes to bursary parameters, financial thresholds or processes as appropriate.

How We Work

• We ‘pitch in’ and assist each other at busy times, whether that be staffing events, stuffing envelopes or answering more than our share of phone calls.
• We are committed to continually developing our expertise by reading blogs, attending conferences and courses, and contacting colleagues in other schools.
• We think critically about how we can improve our processes, gain efficiencies and improve the experiences of our prospective families.
• We work collaboratively and think creatively about how best to solve problems as a team.
• We communicate clearly and with empathy at all times with prospective families.
• Our written communications are always courteous, accurate, warm and understanding.
• We continually build our understanding of all aspects of school life to enable us to sell the school to prospective families.
• We collaborate with the Communications team, sharing intelligence gleaned from working with prospective families to inform our marketing and communications.

These duties and responsibilities are intended as a guide. They are not exhaustive: the Admissions Officer will be expected to undertake any reasonable task or responsibility as required by the line manager.