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Admissions Officer (6292)

Admissions Officer

Faculty/Department

Global Marketing and Student Recruitment

Salary Scale

£27,319.19 - £30,378.43 per annum (pro rata)

Contract Type

Fixed Term

Duration

6 months

Full-time / Part-time

Full-Time

Weekly Hours

36.5

Employment Visa

Non-sponsorable

Posted Date

01/09/2026

Closing Date

13/09/2026

Ref No

6292

Documents

• GMSR.26.6292 Disgrifiad Swydd (Word, 1570.79kb)
• GMSR.26.6292 Job Description (Word, 1081.12kb)

Job Description

The Role

We are looking to appoint an enthusiastic Admissions Officer to work in our central Admissions Team which manages course enquiries and home and international applications for Aberystwyth University.

The role of an Admissions Officer is extremely important given that you may be the first point of contact for potential Aberystwyth University students. Therefore, we are looking for candidates with a positive, can-do attitude, who are friendly, committed, flexible and have a professional approach to their work. You must demonstrate and deliver excellent customer service, be a team player and have an aptitude for working in a busy environment.

With occasional weekend and additional hours of working required to support admissions activity, you will be part of a supportive and focused team who play a key role in ensuring that the University meets its recruitment targets while following documented procedures and processes.

You will be expected to work closely with colleagues within GMSR and other departments, contributing to a range of activities that support undergraduate, postgraduate, domestic, and international student recruitment and admissions.

To make an informal enquiry, please contact: Kylie Evans, Head of Admissions Operations kyh@aber.ac.uk

Appointments are normally made within 4 - 8 weeks of the closing date

Applicants for this post are advised that January and between July and September are exceptionally busy periods for the Admissions Team and opportunities for leave during these periods will be limited.

What you’ll do

This job description is subject to review and amendment in the light of the changing needs of the University, to provide appropriate development opportunities and/or the addition of any other reasonable duties.

• To provide a first-class customer experience to enquirers and applicants to the University. You will be expected to confidently provide advice and information on the courses offered at the Aberystwyth as well as assisting enquirers through the application and associated processes. You will assist applicants (and their advisors) with their enquiries, ensuring that their applications are complete, follow up for missing documentation and process applications to an agreed entry criteria.
• To proactively respond to study enquiries from a range of sources and support activity to convert enquirers into applicants, applicants into acceptances and acceptances into enrolled students.
• Receive, review and process applications against the relevant selection criteria at undergraduate and postgraduate level from prospective home and international students.
• To assess the suitability of applicants to study at Aberystwyth and make decisions on applications following consultation with Admissions Tutors and/or other colleagues as required.
• To support processes and statutory checks to determine an applicant’s suitability and/or eligibility to enrol at the University. This may include English language requirements, financial checks, or other relevant requirements.
• To ensure that all decisions made, and data captured comply with GDPR, Home Office/UKVI and University regulations.
• To liaise with colleagues in other departments who provide information, advice and guidance to domestic and international applicants and their advisors. This may include, but is not restricted to, UKVI Compliance and International Student Advice, Campus Services, Academic Registry, Finance and other colleagues within the Department.
• With guidance, develop and maintain constructive relationships with key external stakeholders which may include, but is not restricted to, institutional partners (domestic/ international) and other external agencies.
• To engage with training and development initiatives to ensure that knowledge and levels of expertise are maintained.
• To provide guidance and support to University staff on admissions matters as directed by the Head of Admissions
• To deliver a consistently high level of service at all times to both internal and external customers and provide information, advice and guidance to support applicants and their representatives through the application process.
• Check and update course entry requirements/ information on the University’s website and other relevant sites e.g. UCAS.
• To adhere to data quality standards set within the Team and contribute to the continued improvement of the admissions service provided on behalf of the University.
• To make recommendations as to how processes may be improved in support of the applicant experience, contributing to the development of new systems and working practices to enhance the University’s admissions service.
• To ensure that relevant business process guides are reviewed and maintained.
• To contribute to other recruitment and enrolment activities, including supporting Confirmation and Clearing activities, and assisting visitors at the University’s Open and Applicant Visiting Days.
• To comply with all health, safety and wellbeing policies and procedures at all times and to take responsibility for promoting and safeguarding the welfare and protection of others.
• To apply the University’s Equality, Diversity, and Inclusion Policy in the postholders’ area of responsibility and in their general conduct.
• To carry out other duties, commensurate with the grade of the post, as may reasonably be directed by your line manager.
• To undertake health and safety duties and responsibilities appropriate to the post.
• To be committed to the University’s Equal Opportunities and Diversity Policy, together with an understanding of how it operates within the responsibilities of the post.
• To be committed to your own development and that of your staff through the effective use of the University’s Effective Contribution Scheme.
• Any other reasonable duties requested commensurate with the grade of this role.
• Undertake other duties as assigned by your line manager, commensurate with the role's grade.
• To be a flexible member of the team, supporting colleagues at peak times of workload and pressure including attendance at university events e.g. open days, graduation which may include weekend work.
• Promote equality of opportunity, and to support and uphold the University's commitment to diversity and inclusion in all aspects of your work.
• To support the university strategy and underlining plans, engage in continuous personal and professional development in line with the demands of the role, including undertaking relevant training and development activities to develop yourself and support the development of others.
• Fulfil health and safety responsibilities appropriate to the role, while actively promoting the personal health, safety, and wellbeing of staff and students as a member of the Aberystwyth community. Additionally, support the University’s commitment to environmental sustainability through responsible practices and engagement.